What are the responsibilities and job description for the Office Manager position at HGC Developers Inc?
Job description
Pro Touch is a family owned general construction company that has been in the remodeling business for over 20 years. Your role within the company will be to work collaboratively alongside the owner to complete tasks related to the business's projects.
The work will consist mostly of recording transactions, sending out emails, and tracking details on spreadsheets.
We would like to find someone who would want to stay and grow with the company for the long term and with an appetite for the construction business.
The business is looking for a manager that is positive, self directed, and accountable to keep everything organized and running smoothly.
Duties Include:
- Record transactions bills/ invoices within QuickBooks Desktop, Google Sheets, and XCEL.
- Using Google Calendar to coordinate and record appointments/ reminders.
- Setting up digital meetings via Zoom
- Correspond via email with vendors/ customers and all business related activities.
- Coordinate subcontractors to receive orders, visit job sites, or confirming appointments.
- Oversee bank accounts regularly and do monthly reconciliations
- Pay bills by writing checks or using the business credit card
- Work with CPA to execute Tax and other business related duties
- Pull permits from LADBS relating to construction projects
- Generating and sending out invoices to clients and accounting for payments
- Communicate with owner about necessary daily/ weekly/ monthly tasks
- Writing up contracts and estimates for prospective clients
- Submitting biweekly payroll and recording timesheets
- Scanning and sorting documents according to filing system
- Must have a reliable car and cell phone
- Experience in general contracting is preferred.
- Skilled at anticipating needs and being self directed
- Punctual
- Bilingual English/ Spanish speaking preferred
- Good listening skills and detailed memory
- Minimum 1 year experience as Bookkeeper
Pay: From $25.00 per hour
Expected hours: 40.0 per week
Work Location: In person
Salary : $25