What are the responsibilities and job description for the Property Management administrative coordinator position at Hg properties ny?
*Property Management Administrative Coordinator
(Bilingual Spanish/English Required)*
*HG Properties NY – Staten Island*
*Full-Time*
HG Properties NY is seeking a highly organized, detail-oriented, and dependable *Administrative Coordinator* to join our growing property management team.
This role is ideal for someone who thrives in a fast-paced office, can multitask under pressure, and provides strong administrative support to both management and tenants.
*Fluency in both Spanish and English is required*, as many of our tenants are Spanish-speaking.
*Key Responsibilities*
- Manage lease renewals and conduct renewal follow-ups with tenants
- Answer and direct incoming office phone calls professionally
- Enter, track, and coordinate repair/service requests
- Communicate with tenants in both English and Spanish
- Follow up on rent payments to ensure timely collections
- Coordinate with HRA and other programs to secure timely payments
- Liaise with attorneys regarding open legal cases
- Assist with preparing monthly property reports
- Organize files and documentation for bookkeeping and accounting
- Review invoices and reconcile with reports and payments
- Scan and electronically organize documents in proper order
- Support filings for city applications, inspections, and compliance paperwork
- Maintain accurate and organized tenant and property records
- Provide general administrative support to the office team as needed
*Qualifications*
- *Required*: Fluent in English and Spanish, both written and verbal
- Strong organizational, multitasking, and time-management skills
- Excellent communication and phone etiquette
- Comfortable working in a fast-paced office environment
- Detail-oriented with strong follow-through
- Proficient in Rent Manager, Microsoft Excel, email, and document scanning/filing
- Previous property management experience preferred
- Able to work independently and collaboratively
*What We’re Looking For*
A reliable, professional, and proactive team member who takes pride in staying organized and keeping operations running smoothly. If you enjoy structure, problem-solving, and working with people, we’d love to hear from you.
Pay: $20.00 - $25.00 per hour
Work Location: In person
Salary : $20 - $25