Accounts Payable and Payroll Coordinator

The Accounts Payable/Payroll Coordinator is responsible for managing the accounts payable (AP) and payroll functions within a healthcare facility. This role ensures accurate and timely processing of vendor invoices, employee payroll, and compliance with financial policies and regulations. The coordinator works closely with the finance department, vendors, and staff to maintain efficient financial operations.

Salary Range: $25-$28 per hour.

Key Responsibilities:

Accounts Payable (AP) Duties:

• Process and verify vendor invoices, ensuring accuracy in coding, approvals, and compliance with company policies.

• Reconcile vendor statements and resolve discrepancies in a timely manner.

• Prepare and process weekly/monthly payment runs (checks, ACH, wire transfers).

• Maintain vendor records, including W-9 forms and contract documentation.

• Assist with month-end closing procedures related to AP.

• Collaborate with department managers to ensure proper expense allocation.

• Monitor and track facility expenses, including medical supplies, utilities, and services.

Payroll Duties:

• Process bi-weekly or semi-monthly payroll for facility staff using payroll software (e.g., ADP, Paychex, UKG).

• Verify employee timecards, overtime, PTO, and other pay adjustments.

• Ensure compliance with federal/state payroll tax laws, wage regulations, and labor policies.

• Address payroll discrepancies and employee inquiries regarding paychecks or deductions.

• Maintain accurate payroll records and assist with audits as needed.

• Process payroll-related benefits, garnishments, and retirement contributions.

General Administrative & Compliance Duties:

• Assist with budget tracking and financial reporting.

• Support the finance team with audits, reconciliations, and financial documentation.

• Ensure compliance with healthcare financial regulations (e.g., Medicare/Medicaid billing guidelines).

• Maintain confidentiality of financial and employee data (HIPAA compliance).

• Assist with ad hoc financial tasks as assigned by management.

Qualifications & Skills:

• Education: High school diploma required; Associate’s or Bachelor’s degree in Accounting, Finance, or Business preferred.

• Experience:

  • 2 years of accounts payable and payroll experience, preferably in healthcare or skilled nursing.

  • Familiarity with payroll systems (e.g., ADP, Paylocity) and accounting software (e.g., QuickBooks, Sage).

• Skills:

  • Strong attention to detail and organizational skills.

  • Proficiency in Microsoft Office (Excel, Word, Outlook).

  • Knowledge of payroll tax laws and healthcare financial practices.

  • Ability to multitask and meet deadlines in a fast-paced environment.

Salary : $25 - $28