What are the responsibilities and job description for the Workday System Specialist position at Hexaware Technologies, Inc?
The Payroll Operations & Workday Support Analyst is responsible for supporting payroll operations through Workday system execution, payroll reporting and data extracts, compliance and control support, and operational issue resolution. This role partners closely with Accounting, HR, Legal, Tax, Technology, and external vendors to ensure payroll accuracy, regulatory compliance, and effective day to day operations. The position is hands on, and execution focused, supporting recurring payroll cycles, audits, year-end activities, and ad hoc operational needs critical to business continuity. Key Responsibilities
- Workday Configuration & Production Support approved configuration changes in Workday Production related to payroll, time tracking, taxation, pay slips, and schedules, following established governance and change approval processes.
Participate in review and validation of payroll related Workday design changes, releases, and defect remediation.
Provide operational input on payroll and time configuration impacts and sequencing of changes.
Serve as a payroll point of contact in problem solve discussions with HR, Technology, and external partners.
- Payroll Reporting & Data Management Produce standard and ad hoc payroll reports, including employee population data, compensation summaries, tax related extracts, and year end support files.
Prepare officer compensation summaries and other payroll data required for corporate tax filings and financial reporting.
Support legal, tax, and compliance initiatives by generating employee and payroll data (e.g., worker classification, work and tax location).
Maintain documentation, inventories, or trackers related to payroll reports, testing status, and data delivery.
- Compliance, Controls & Audit Support Support payroll control activities, including walkthroughs, issue investigation, and documentation for internal and external audits.
Assist with responses to payroll related compliance inquiries, regulatory reporting questions, and risk management reviews.
Provide clear explanations of payroll and time processing logic in Workday to internal stakeholders when issues or escalations arise.
Partner with Payroll and Accounting leadership to identify control gaps, operational risks, and remediation actions.
- Payroll & Time Processing Execute regular payroll and time tracking processes in Workday, including mass submit, mass approval, overtime handling, and exception processing.
Support biweekly payroll cycles, off cycle processing as needed, and year end payroll execution activities.
Assist with resolution of time reporting issues related to holidays, work schedules, shifts, and manager approvals.
Ensure payroll processing adheres to established payroll calendars, documented procedures, and internal control requirements.
- Cross Functional Collaboration Work closely with Accounting leadership, Payroll managers, HR teams, Legal, Tax, Technology partners, and external vendors (e.g., ADP, PwC).
Communicate clearly and professionally in multi stakeholder settings regarding payroll timing, data requirements, issues, and resolutions.
Contribute to payroll process improvement discussions, operational readiness activities, and knowledge transfer efforts.
Required Qualifications:
- Prior experience supporting payroll operations and/or time tracking in an HRIS environment.
- Hands on experience with Workday Payroll and/or Workday Time Tracking. Strong understanding of payroll data, internal controls, and compliance considerations.
- Experience producing payroll reports and working with employee level compensation and time data.
- Strong attention to detail and ability to manage multiple operational priorities.
- Preferred Qualifications Experience supporting payroll operations within a large, regulated organization.
- Exposure to payroll compliance, audit, or regulatory reporting activities.
- Familiarity with payroll tax concepts and multi state payroll considerations.
- Experience working with external payroll vendors and consulting partners.
- Advanced Excel or payroll data analysis skills.
Core Competencies
- Payroll operations Execution Workday payroll and time tracking expertise
- Compliance and control awareness.
- Attention to detail and accuracy
- Cross functional collaboration
- Clear written and verbal communication
Salary : $80,000 - $100,000