Scheduling & Inventory Specialist

Scheduling & Inventory Specialist

Pay Range: $65,000 – $80,000

Location: Maine | Maine Production Facility

Full Time | Permanent | 7.00am -4.00pm pm Mon – Fri

The Scheduling & Inventory Specialist plays a critical role in supporting production, inventory accuracy, and operational efficiency across the business. This position is responsible for coordinating production schedules, managing inventory levels, creating and maintaining work orders, supporting purchasing activities, coordinating product testing and samples, and overseeing outbound shipping and logistics processes. The role works closely with Production, Warehouse, Sales, FSQA, USDA, Procurement, suppliers, and logistics partners to ensure materials, products, and shipments are planned, tracked, and delivered accurately.

About the Role

As a Scheduling & Inventory Specialist, you will be responsible for ensuring the right materials and products are available at the right time to meet production and customer demands. You will monitor inventory levels, create production work orders, support logistics and shipping activities, and coordinate with multiple departments to maintain efficient workflows. Working in a fast-paced food manufacturing environment, you'll use analytical skills and operational knowledge to identify inventory needs, resolve discrepancies, and improve planning processes. This role is ideal for a detail-oriented professional who enjoys problem-solving, collaboration, and driving operational excellence. Your work will directly contribute to inventory accuracy, production efficiency, and customer satisfaction. Success in this role requires strong organisational skills, effective communication, and the ability to manage competing priorities.

Key Responsibilities

• Create, post, and maintain production work orders aligned with customer demand, inventory levels, and production capacity.
• Monitor and manage inventories of raw materials, packaging, labels, and finished goods to ensure operational readiness.
• Coordinate product samples, testing activities, outbound shipments, transfers, and logistics requirements.
• Support purchasing activities and supplier communications regarding material availability, delivery schedules, and shortages.
• Investigate inventory, receiving, shipping, production, and documentation discrepancies and drive resolution.
• Analyse inventory trends and historical data to proactively identify stock requirements and minimise shortages.

About You

You are a highly organised and detail-focused operations professional who thrives in a fast-paced manufacturing environment. You enjoy coordinating multiple activities simultaneously and have a strong ability to maintain accuracy while meeting deadlines. You communicate effectively across departments and build positive working relationships with internal stakeholders, suppliers, and logistics partners. You are analytical by nature and enjoy using data to make informed decisions and improve processes. You take ownership of your responsibilities and proactively identify opportunities to improve efficiency. Most importantly, you are committed to maintaining inventory integrity and supporting smooth production operations.

You Will Bring

• Experience in production scheduling, inventory control, purchasing, logistics, or a related operations role.
• Experience working within food manufacturing, meat processing, perishable goods, or regulated production environments is preferred.
• Strong knowledge of ERP systems, work orders, inventory transactions, purchasing, and production planning.
• Experience with shipping documentation, bill of lading (BOL) tracking, carrier coordination, and warehouse inventory management.
• Advanced organisational skills with exceptional attention to detail and accuracy.
• Strong Microsoft Office skills, particularly Excel, combined with effective communication and problem-solving abilities.

Work Environment

• Full-time operational role supporting production, inventory, warehouse, and logistics activities.
• Work will be performed across office, warehouse, production, shipping, cooler/freezer, and yard environments.
• Regular movement throughout the facility including standing, walking, sitting, bending, lifting, and carrying materials as required.
• Exposure to refrigerated environments at or below 40°F.
• Production and warehouse environments may include industrial equipment, forklifts, pallet jacks, trailers, cleaning chemicals, slippery surfaces, and sharp tools.
• Occasional weekend work or extended hours may be required to support production, inventory, shipping, or operational demands.
• Appropriate safety equipment, training, and personal protective equipment will be provided.

Why Join Hewitt

At HF Maine, you'll be part of a collaborative team committed to operational excellence, quality, and continuous improvement. This role offers the opportunity to work across multiple business functions, contribute directly to production success, and help drive efficient inventory and supply chain operations.

What's Next?

If you're a detail-oriented scheduling and inventory professional who enjoys working in a dynamic manufacturing environment, we'd love to hear from you. Apply today and become part of a team dedicated to delivering quality products and operational excellence.

Applications Close: 26 August 2026

Employment Eligibility

Applicants must be legally authorised to work in the United States and satisfy any employment verification requirements applicable to the position.

Job Type: Full-time

Pay: $65,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Referral program

Application Question(s):

• Have you worked in a food manufacturing, meat processing, or regulated production environment?
• Do you have at least 3 years of experience in production scheduling, inventory control, purchasing, logistics, or a related operations role?
• What is your current availability, and what notice period do you need to provide?
• What are your salary expectations?
• Will you be able to reliably commute to New Gloucester, ME for this role?

Work Location: In person

Salary : $65,000 - $80,000