What are the responsibilities and job description for the Receptionist/Administrative Assistant position at Hewett & Diamaduros Law Firm?
Overview
Hewett & Diamaduros Law Firm is a litigation law firm located in Columbia, South Carolina. We are seeking a professional, dependable, and organized Receptionist / Administrative Assistant to join our team. This position serves as the first point of contact for clients and visitors and plays an important role in supporting our attorneys and paralegals in the daily operation of the firm.
Position Summary
The Receptionist / Administrative Assistant will answer and direct incoming phone calls, greet clients and visitors, assist attorneys and paralegals with administrative tasks, maintain files, and perform various clerical duties. The ideal candidate will possess excellent communication skills, strong attention to detail, and the ability to work in a fast-paced professional environment.
Responsibilities
- Greet visitors warmly, direct them appropriately, and ensure a professional first impression
- Answer and direct incoming telephone calls in a professional and courteous manner
- Schedule appointments
- Assist attorneys and paralegals with administrative and clerical tasks
- Prepare, scan, copy, and organize documents
- Enter and update information in the firm's case management system
- Assist with client intake and communication
- Perform general office duties and other tasks as assigned
- Manage multi-line phone systems, answer inquiries promptly, and route calls efficiently
Qualifications
- High school diploma or equivalent required
- Prior receptionist, administrative assistant, customer service, or law office experience preferred
- Strong verbal and written communication skills
- Professional appearance and demeanor
- Excellent organizational and multitasking abilities
- Proficiency with Microsoft Office (Word, Outlook, Excel)
- Ability to maintain confidentiality and handle sensitive information
- Dependable, punctual, and detail-oriented
Compensation and Benefits
- Competitive compensation based on experience
- Full-time or part-time schedule available
- Paid holidays and paid time off for eligible employees
- Opportunity for professional growth within the firm