School Secretary - Bulletin# 2526-264

Job Purpose Statement: The job of School Secretary” is done for the purpose of providing clerical support to assigned administrative personnel; communicating information to staff, the public, and other districts; orienting assigned personnel to their job requirements; ensuring compliance with financial, legal and administrative requirements; and providing information and/or direction as may be requested. Essential Job Functions: Administers first aid and limited health care of students as may be required for the purpose of addressing immediate medical needs of students. Collects student payments as may be required for the purpose of collecting payments. Composes documents (e.g. correspondence, agendas, minutes, newsletters, event programs, handbooks, bulletins, reports, etc) for the purpose of communicating information to school and district personnel, the public, state officials, etc. Maintains various records (confidential and non-confidential) for the purpose of ensuring documentation for future reference in accordance with administrative and legal requirements. Monitors assigned activities and/or program components (e.g. education code, district requirements, component budgets, critical timelines, etc.) for the purpose of coordinating activities and ensuring compliance with established financial, legal and/or administrative requirements. Monitors students referred to school office for disciplinary action and/or illness for the purpose of supervision. Prepares written materials (e.g. board agenda items, event programs, reports, etc) for the purpose of conveying and/or documenting information regarding district activities and/or procedures. Processes documents and materials (e.g. schedules, purchase orders, print shop supplies, event booklets, payroll records, substitute requests, work orders, agendas, student referrals, mail, etc) for the purpose of disseminating information to appropriate parties. Researches various information (e.g. current practices, policies, education codes, etc) for the purpose of providing information, providing recommendations and/or addressing a variety of administrative requirements. Responds to inquiries from various internal and external parties (i.e. staff, parents, students, public agencies, etc) for the purpose of providing information, facilitating communication among departments and/or providing direction as may be required. Schedules various activities (e.g. meetings, staff coverage, distributes keys as appropriate, facilities usage, etc) for the purpose of assisting in meeting staff needs and efficient utilization of personnel, equipment and facilities. Supports assigned administrative personnel for the purpose of providing assistance with their administrative functions.