Project Manager of Facility Services

Position Summary

The Project Manager will oversee district facility projects from initiation through completion, ensuring alignment with district priorities, contractor deliverables, and budget constraints. This role requires strong organizational skills, attention to detail, and the ability to manage multiple projects simultaneously while maintaining clear communication with stakeholders, contractors, and internal staff.

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Key Responsibilities

Project Planning & Scheduling

• Develop project schedules in coordination with district leadership, contractors, and vendors.
• Ensure work is sequenced to minimize disruption to district operations.
• Monitor progress and adjust schedules as necessary.

Work Order & System Management

• Input and track project-related work orders in FlowPath and FMX.
• Maintain accurate records of project status, timelines, and completion.
• Generate progress and performance reports for district leadership.

Budget & Financial Oversight

• Perform budget analysis for each project, tracking expenditures against approved allocations.
• Obtain, compare, and evaluate multiple contractor/vendor quotes to ensure cost-effectiveness.
• Support compliance with district procurement and financial policies.

Project Execution & Oversight

• Manage projects from cradle to grave, including planning, procurement, execution, monitoring, and closeout.
• Conduct pre-project coordination meetings with district staff and contractors.
• Oversee on-site project activities to ensure quality, safety, and schedule compliance.
• Identify and mitigate risks, escalating issues to leadership as necessary.

Stakeholder Communication

• Act as the primary liaison between district leadership, contractors, and internal staff.
• Provide regular status updates and project reports to leadership.
• Facilitate clear communication across all stakeholders to ensure alignment.

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Qualifications

Education & Experience

• Bachelor’s degree in Construction Management, Facilities Management, Business, or related field (preferred).
• 3–5 years of project management experience in facilities, maintenance, or construction.
• Experience with work order systems (FlowPath, FMX, or similar CMMS platforms).

Skills & Competencies

• Strong project scheduling and coordination skills.
• Proficiency in budget management and financial analysis.
• Ability to read, interpret, and apply contract language, RFPs, and scopes of work.
• Strong vendor management and negotiation skills.
• Excellent communication and stakeholder engagement abilities.
• High attention to detail with strong organizational skills.
• Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint) and project management tools.

Certifications (Preferred but not Required)

• Project Management Professional (PMP) or equivalent certification.
• OSHA 30 or equivalent safety training.

HES is a premier national provider of facilities management services focused 100% on educational institutions. Headquartered in Knoxville, Tennessee, HES builds best-in-class programs for custodial, maintenance, grounds, and landscaping services. With hundreds of years of combined facilities experience, the HES leadership team is comprised of results-oriented, hands-on executives and facilities experts who give school facilities their full attention. Whether for a grounds and landscaping program, custodial services, or maintenance solutions, HES will change the way you look at facilities management.

Founded in 1972, HES has a proven track record of working successfully and exclusively in the educational environment, maintaining a singular focus on facilities management, undistracted by competing priorities. HES has earned the trust of over 150 education partners across 29 states. We employ 13,000 dedicated team members and maintain more than 200 million square feet daily.