Data Administrative Dispatcher

Data Administrative DispatcherThe Data Administration Dispatcher supports HES Facilities Management by greeting clients/visitors, answering phones, and supporting the Director of Facilities.The Data Administration Dispatcher will use a computerized work order system to distribute daily, monthly and emergency work orders to employees. This person will also organize and analyze data found in the work order system to support management in overseeing performance metrics for the facility.Essential Functions:This job description should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of the position. Other job-related responsibilities and tasks may be assigned. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.Job DescriptionThe Data Administrative Dispatcher oversees the administrative functions related to the facilities management department. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following (other duties may be assigned):The primary responsibility of the Administrative Assistant is overseeing the administrative functions of the facilities management department. Essential aspects of this position include:Issue / Track Work OrdersDevelop forms and related tools required to support the operations teamAbility to use Microsoft Office productsTrack training records of staffRequired to follow all HES Facilities, client, and regulatory agency policies.Strong problem-solving skillsExcellent interpersonal skills and customer satisfaction focusCMMS experience a plus but not requiredDemonstrated ability to prioritize tasks to meet deadlinesEDUCATION and/or EXPERIENCE:High School Diploma LANGUAGE SKILLS:Ability to read and comprehend instructions, correspondence, and memos, Ability to write effective correspondence. Ability to effectively present information in one-on-one and group situations to customers, clients, and other employees or the organization.REASONING ABILITY:Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.BenefitsHealth Care coverage availablePaid VacationPaid HolidaysMinimum QualificationsThe requirements listed below are representative of the minimal education, experience, knowledge, skills, and/or abilities required for this position.Education: High school diploma required, Associates Degree preferred.Certifications: N/AExperience: At least three (3) years’ experience in working with a work order system.#Integrity20251