What are the responsibilities and job description for the Administrative Assistant position at Herzog and Careers?
Overview:
Duties and Responsibilities:
Qualifications:
Pre-Employment Requirements:
Safety:
Benefits:
Why Herzog:
We invite you to join us on our journey to excellence as we work to be better today than yesterday and better tomorrow than today.
It is the policy of Herzog Transit Services, Inc. to provide equal opportunity in employment for all qualified individuals regardless of race, color, religion, ethnicity, national origin, ancestry, disability, medical condition, age, citizenship, sex, sexual orientation, gender, gender identity, gender expression, marital status, pregnancy, genetic information, military status, veteran status, and any other characteristic protected by law.
Herzog Transit Services, Inc. is currently seeking a qualified Administrative Assistant to provide administrative assistance for the Maintenance of Equipment department in Austin, TX to join our team.
Duties and Responsibilities:
- This is a non-exhaustive overview of the job duties for this position.
- Maintain daily reporting records and (HOS) hours of services record and files.
- Compiles, reviews, keys, and updates data using database and excel spreadsheets.
- Maintains and audits information to generate accurate reporting for daily, weekly & monthly reports.
- May perform a variety of routine clerical duties such as typing, scanning, sending emails, copying data, record keeping, preparing correspondence, filing, preparing reports using a computer, and operating office machines.
- Must be proficient on the computer, with Microsoft Word & Excel, and scheduling and maintaining calendars.
- Assume responsibility for coordinating maintenance of office equipment, including computers, copy machines and fax machines.
- Able to set up and maintain ordering supplies and parts, and scheduling vendors.
- Answer incoming calls and take messages and respond to company questions and requests for information.
- Provides administrative support to Maintenance of Equipment Department.
- Compiles, sorts, and files documents, such as invoices, work orders, etc.
- Using company vehicle, Deliver and pick up parts and materials from various vendors.
- Perform all duties in conformation with appropriate safety policies and procedures.
- Perform all clerical functions, operate all equipment and complete other duties as assigned by supervisory personnel necessary to support the Mechanical Department.
- Track the calibration of measuring instruments and tools.
- Regular and consistent engagement, participation and promotion of Herzog’s Culture and its essential behaviors are a requirement for this position.
- Regular and predictable attendance and punctuality are a requirement for this position.
- Other duties as assigned.
Qualifications:
- High School diploma or equivalent.
- Three years’ experience
- Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel
- Must have an understanding of basic mathematics
- Must possess good communication skills (verbal and written)
- Required to make logical choices and/or drawing logical conclusions
- Must be able to multitask
Pre-Employment Requirements:
- Subject to pre-employment background check and motor vehicle report review.
- Subject to pre-employment physical, medical evaluation, and drug screen
- Successfully complete and maintain any required safety certification and testing on an annual basis.
Physical Requirements:
The physical demands described below must be met by an employee to successfully perform the essential job functions of this role. This is a non-exhaustive overview of the physical requirements of this job.
- Work primarily in an office environment.
- Frequently sits for extended periods of time.
- Frequently use a computer keyboard and office related equipment.
- Requires occasional standing, walking, lifting, stooping or bending.
- Must successfully pass color/vision examinations as required by the position.
- Must be able to hear and distinguish auditory signals as required by the position.
Safety:
- Herzog is nationally recognized for its excellent corporate safety record which results from all employees at all levels, in all positions adhering to established policies and procedures. Reporting any and all safety violations to your immediate supervisor is a prerequisite for continued employment. Safety diligence by all results in a safe work environment for all.
Benefits:
- Herzog offers a robust benefits package including medical and dental coverage. The plans are specific to projects and locations.
Why Herzog:
Founded in 1969, Herzog is headquartered in St. Joseph, Missouri, with a satellite office in Fort Worth, Texas.
Over the course of our 50 year history, Herzog has become a national leader in the construction, operations and maintenance of commuter rail, light rail, streetcar, and freight rail projects.
We believe our culture is at the heart of our existence. It is that belief which empowers every member of our professional family to act with purpose and passion as they advance their career throughout their personal pursuit of excellence.
Backed by over five decades of experience, Herzog delivers exceptional customer service and elite results.
Our success is the outcome of our relentless pursuit of excellence, our passion for our customers, safety without compromise, and a deep-rooted belief in the power of team.
We invite you to join us on our journey to excellence as we work to be better today than yesterday and better tomorrow than today.
It is the policy of Herzog Transit Services, Inc. to provide equal opportunity in employment for all qualified individuals regardless of race, color, religion, ethnicity, national origin, ancestry, disability, medical condition, age, citizenship, sex, sexual orientation, gender, gender identity, gender expression, marital status, pregnancy, genetic information, military status, veteran status, and any other characteristic protected by law.