Office Manager – LA Office

Hermeus is a high-speed aircraft manufacturer focused on the rapid design, build, and test of high-Mach and hypersonic aircraft for the national interest. Working directly with the Department of Defense, Hermeus delivers capabilities that will ensure that our nation, and our allies, maintain an asymmetric advantage over any and all potential adversaries.

We are looking for an enthusiastic and organized Office Coordinator Lead to enhance our facilities team in LA office. This pivotal role is not only about managing front office operations but also about fostering a welcoming environment for customers, new hires, and candidates.  

The ideal candidate will demonstrate strong leadership skills, effectively guide a team while ensure seamless administrative support. You will be responsible for overseeing daily front office activities, coordinating team initiatives, and contributing to a positive workplace culture. If you are proactive, detail-oriented, and passionate about creating an exceptional employee experience, we invite you to join our dynamic team. 

• Reception & Hospitality 
• Greet and welcome customers, new hires, and potential candidates warmly and professionally, creating a positive and lasting first impression. 
• Serve as the face of the office, ensuring all guests and employees receive prompt assistance and direction. 

• Office & Facility Operations 
• Maintain a clean, organized, and well-stocked reception, lobby, and common areas. 
• Manage the full lifecycle of mailroom and office supply operations, including vendor management, cost tracking, service quality monitoring, and process improvement. 
• Restock drinks, snacks, and food items twice daily; maintain coffee and refreshment stations, ensuring cleanliness and availability. 
• Manage food deliveries, small packages, and interoffice mail, ensuring timely distribution. 
• Oversee basic facility needs such as supply replenishment, meeting room readiness, and cleanliness standards. 

• Event & Engagement Support 
• Coordinate weekly lunches, meeting refreshments, and employee engagement activities. 
• Assist in planning and executing office events, orientations, and special projects. 

• Administrative Coordination 
• Assist with clerical and administrative tasks including scheduling, data entry, filing, and document preparation. 
• Act as the primary point of contact for site-level inquiries related to office services and supplies. 
• Work cross-functionally with other departments to ensure efficient communication and operational support. 
• Prepare and present periodic reports to management on office operations, vendor performance, and improvement initiatives. 
• Continuous Improvement 
• Identify opportunities to enhance operational efficiency, employee satisfaction, and cost-effectiveness. 
• Implement solutions in collaboration with leadership to streamline workflows and improve service delivery. 

• High school diploma or equivalent; additional education or certification in office administration or facilities management preferred. 
• 5 years previous experience in an office coordinator, front office, or administrative support role in a manufacturing or aerospace environment.
• Excellent interpersonal and communication skills with a professional and approachable demeanor. 
• Strong organizational skills with the ability to manage multiple priorities effectively. 
• Proficient in Microsoft Office Suite and comfortable using basic office equipment. 
• Ability to stand for extended periods and lift up to 50 lbs. 
• Proactive, resourceful, and adaptable to changing needs in a fast-paced environment. 
• Experience in aerospace or similar industry a plus. 

• Primarily office-based role with frequent interaction across engineering, operations, and leadership teams.
• May require occasional presence in manufacturing, hangar, or test environments where exposure to noise, dust, chemicals, or moving mechanical parts is possible.
• Work is generally performed indoors in a climate-controlled environment.
• Standard business hours with occasional evening or weekend work to meet program deadlines or support teams.
• Regular use of computers, teleconferencing tools, and standard office equipment.

• Ability to remain in a stationary position (sitting/standing) for extended periods while working at a computer or in meetings.
• Frequent communication with team members, requiring clear verbal and written communication skills.
• Occasional lifting, carrying, or moving objects up to 20 lbs (e.g., product samples, documentation, equipment).
• Ability to safely enter and move around industrial, production, or testing areas, including climbing stairs, bending, or wearing required personal protective equipment (PPE).

U.S. EXPORT CONTROL COMPLIANCE STATUS 

The person hired will have access to information and items subject to U.S. export controls, and therefore, must either be a “U.S. person” as defined by 22 C.F.R. § 120.62 or otherwise eligible for deemed export licensing. US persons include U.S. citizens, U.S. nationals, lawful permanent residents (green card holders), and asylees and refugees with such status granted, not pending. 

EQUAL OPPORTUNITY

Hermeus is an Equal Opportunity Employer. Employment decisions at Hermeus are based solely on merit, competence, and qualifications, without regard to race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability, or any other legally protected status.

Salary : $72,000 - $115,000