What are the responsibilities and job description for the Administrative Assistant position at Hermance Law?

Our Team is our Greatest Asset

We are seeking a friendly and professional Administrative Assistant to join our esteemed estate planning law firm. The ideal candidate will be the first point of contact for clients and visitors, ensuring a positive and welcoming experience. The Administrative Assistant will handle a variety of administrative tasks and play a pivotal role in maintaining the smooth operation of the firm.

Compensation : 18 - $20 hourly

Responsibilities :

Greet clients, visitors, and guests in a warm and professional manner, creating a positive first impression
Answer incoming calls, direct them to the appropriate person, or provide information as needed
Manage and coordinate the firm's appointment scheduling, ensuring optimal utilization of attorney and staff time
Assist clients with initial inquiries, scheduling consultations, and collecting relevant information
Handle incoming and outgoing mail, packages, and deliveries efficiently and accurately
Maintain a tidy and organized reception area, ensuring it reflects the firm's professionalism and attention to detail
Monitor and manage the firm's general email inbox, forwarding messages to the appropriate recipients
Provide administrative support, including data entry, filing, photocopying, mailings, and scanning documents as required
Collaborate with colleagues to ensure seamless communication and effective workflow throughout the office
Manage office supplies and inventory, placing orders when necessary to ensure a well-stocked and organized workspace
Assist with special projects and events as assigned by management
Uphold confidentiality and discretion in handling sensitive client and firm information

Qualifications :

High school diploma or equivalent; additional education or certification in office administration is a plus

Previous receptionist or administrative experience, preferably in a professional office environment

Exceptional interpersonal and communication skills, both written and verbal

Strong organizational skills with keen attention to detail and accuracy

Proficiency in using Microsoft Office Suite (Word, Excel, Outlook) and basic office equipment

Ability to multitask and handle a high volume of incoming calls and visitor interactions

Professional and polished appearance with a customer-centric attitude

Discretion and understanding of the importance of maintaining client confidentiality

Ability to work collaboratively within a team and independently when necessary

Knowledge of estate planning terminology and processes is a plus, though not required

About Company

We’re a high-energy law firm committed to delivering exceptional legal services with integrity and client satisfaction. We believe in collaboration, innovation, and achieving excellence in everything we do. Now, we’re searching for experienced and driven individuals to help us grow sustainably and achieve our ambitious goals.

Salary : $18 - $20

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