Corporate Card & Expense Specialist

Job Description

The Corporate Card and Expense Specialist is responsible for overseeing all aspects of the Firm’s corporate credit card program, ensuring accuracy, compliance, and timely reconciliation. This role also manages the Firm’s expense reporting software, including system maintenance and user support, and processes all reimbursable expense reports for employees. Professional law firm environment requiring confidentiality, discretion, and accuracy in all work. Activities include extended periods of sitting and extensive work at a computer monitor and/or calculator.

Essential Duties, Responsibilities, and Physical Requirements

Corporate Credit Card Program

• Oversee the full cycle of Firm corporate credit card activity, from transaction input to final reconciliation.
• Review and verify supporting documentation for all charges to ensure compliance with Firm policies.
• Monitor card usage and escalate irregular or non-compliant activity.
• Reconcile monthly corporate credit card statements in a timely and accurate manner.

Expense Reporting

• Maintain and administer the Firm’s expense reporting software, including updates, user access, and troubleshooting.
• Provide training and support to employees on expense reporting processes and software use.
• Review submitted expense reports for completeness, accuracy, and policy compliance.
• Process all reimbursable expense reports and coordinate timely reimbursement through payroll or accounts payable.

Accounting & Compliance

• Assist with month-end and year-end close processes by preparing journal entries and reconciliations related to corporate credit cards and employee expenses.
• Maintain accurate records of expense transactions for audit and compliance purposes.
• Support the Finance team in identifying process improvements to enhance efficiency and internal controls.
• Performs other accounting duties as requested by the CFO

Qualifications & Education

• Bachelor’s degree in accounting a plus.

• 2-4 years of relevant accounting or expense management experience.

• Strong knowledge of accounting principles and reconciliations.

• Proficiency in accounting software and expense management platforms. (Experience with Concur, Expensify, Emburse, or similar preferred).

• Advanced Excel skills and attention to detail.

• Highly organized, problem solving, with exceptional attention to detail.

• Ability to manage multiple priorities and meet deadlines.

• Excellent communication and interpersonal skills.