Administrative Assistant SY 26/27

POSITION:

One (1) Administrative Assistant to the Principal at Heritage Middle School.  This is a full-time position (12 months) with benefits.  The Chino Valley Unified School District is on a 4-day work week Monday through Thursday.

TITLE: Administrative Assistant                                                                          STATE CODE: 050

REPORTS TO: Principal                                                                                 FSLA STATUS: Non-Exempt

EXPECTATION FOR ALL EMPLOYEES:
Supports the organization’s mission, vision and values by exhibiting the following behaviors:
excellence and competence, teamwork, innovation, respect, commitment to our community,
accountability, ownership and a passion for working with youth.

POSITION SUMMARY:
Under direct supervision of the Superintendent, Assistant Director, Director or Principal this
position provides administrative and secretarial support for their respective departments.  In
addition to typing, filing and scheduling will perform duties such as financial record keeping,
meeting and conference coordination, obtaining supplies, coordinating direct mailings and
working on special projects. Also, answers non-routine correspondence and assembles highly
confidential and sensitive information.  Deals with a diverse group of important external callers
and visitors as well as internal contact at all levels of the organization. Independent judgment is
required to plan, prioritize and organize a diversified workload. Recommends changes in office
practice or procedures.

PRINCIPLE DUTIES AND RESPONSIBILITIES:

• Schedules and organizes complex activities such as meetings, travel, conferences and
• department activities.
• Performs desktop publishing. Creating and developing visual presentations for the respective
• departments.
• Establishes, develops, maintains and updates filing system for the department or school.
• Retrieves information from files when needed. 
• Organizes and prioritizes large volumes of information and calls.  Sorts and distributes mail.
• Responds to regularly occurring requests for information.
• Act as a liaison with other departments or schools and outside agencies. 
• Handles confidential and non-routine information and explains policies when necessary.
• Performs related work when required.

QUALIFICATIONS, KNOWLEDGE AND SKILLS REQUIREMENTS:

• Must have a high level of interpersonal skill to handle sensitive and confidential situations.
• Position continually requires demonstrated poise, tact and diplomacy.
• Work requires extensive knowledge of school district and an excellent command of the English language.
• Must have knowledge of secretarial, office administrative procedures, and knowledge of use and operation of standard office equipment, at a level generally acquired through 1 years of related experience.
• Must have knowledge of Microsoft Office programs applications: word processing, spreadsheets, database and presentation software.
• Some analytical ability is required in order to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work.
• Work requires attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
• Duties require a high degree of independent decision making, confidentiality acumen and personal initiative. Applicant must work with limited direction, have exceptional organizational skills and be able to work on multiple projects simultaneously with frequent interruptions.

EDUCATION AND WORK EXPERIENCE:

• Education: High School diploma or equivalent.
• Two years of college desirable or work experience in school district.

ADDITIONAL REQUIREMENTS:

• Must possess or be able to obtain an Arizona (IVP) Fingerprint Clearance Card.

WORK ENVIRONMENT:

     X Work Environment involves no physical risks or hazardous conditions

• Work environment involves slight physical risks that require basic safety precautions (safety glasses, lab coats, rubber gloves etc.)

• Work environment involves exposure to potentially dangerous materials and situations that require following detailed safety precautions (such as wearing respirators, handling hazardous materials, and working with industrial machinery.)

PHYSICAL EFFORT:

                                                Rarely         Occasionally       Routinely           Often

                                                (0-5%)               (6-25%)       (26-75%)        (over 75%)

Sitting                                       _____               _____               __X___            _____

Standing                                   _____               _____                __X__              _____

Bending/Stooping                     _____                __X__               _____               _____

Crawling/Kneeling                      __X__               _____               _____               _____

Climbing                                   __X__               _____               _____               _____

Pushing/Pulling                         __X___              _____               _____               _____

Lifting (Under 10 lbs.)                __X__               __X___               _____               _____

Lifting (10 Lbs. Or more)            _____               __X__               _____               _____

Carrying (Under 10 lbs.)             __X__               _____               _____               _____

Carrying (10 lbs. or more)          _____               __X__               _____               _____

Reading documents for

general understanding               _____               _____               __X___              _____

Reading Documents for

analytical purposes or high

degree of accuracy                   _____               ______               __X___            _____

Viewing Video Terminals            _____               _____                __X___            _____

Other (Describe below)              _____               _____               ______             _____

Describe “Other”:  ______________________________________________________

GENERAL INFORMATION:

The above statements are intended to describe the general nature of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified.

All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor.    

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty proficiently.

This document does not create an employment contract, implied or otherwise, other than an "at-will" employment relationship.

__________________________________                ________________________

          Employee Signature                                                            Date

NON-DISCRIMINATION STATEMENT: The Chino Valley  Unified School District does not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity and expression), age, disability, veteran or military status, religion, or genetic information in the admission or access to, treatment, or employment in its educational programs or activities. Inquiries or complaints concerning discrimination may be referred to the District’s Compliance Officer at 928-636-2298.

Salary : $17 - $20