What are the responsibilities and job description for the Business Office Coordinator position at Heritage Estates?
If you’re looking for a job that goes beyond the basics to deliver purpose and joy, you’ll find it here! Welcome to Leisure Care, where employees inspire today’s older adults to embrace joy and purpose in their lives while doing the same in their own. For 50 years, we’ve been reimagining and reinventing what it means to work in senior living, ensuring our employees have the most fulfilling and productive opportunities possible.
Our hospitality-based care services and superstar employees (like you!) inspire new and creative ways of doing business and serving our residents and their families. Our employees are the heart of Leisure Care communities, working to make our communities feel just like home. Our teams work together to bring premier dining, personalized fitness, and engaging activities to older adults while also making a profound difference in the lives of our residents and their families.
With the best benefits in the biz, you can build your dream job while knowing your work matters - and have a lot of fun doing it! But don’t just take our word for it. Our teams agree! We’re a certified Great Place to Work and ranked among Fortune’s Best Workplaces in Aging Services!
We are now seeking a Business Office Coordinator to join our team! The Business Office Coordinator is responsible for keeping accurate financial records for the community and coordinating the community business office in partnership with the General Manager.
What you will do:
- First contact with residents, family members, and other employees visiting the business office, answering questions or concerns.
- Manage resident charges through our eMenu, and Square software programs.
- Handle petty cash transactions ensuring proper documentation and accountability of company funds.
- Assist in preparation of monthly resident invoicing, enveloping, and distributing in an accurate and timely manner.
- Process vendor invoices for accuracy and timely payments to vendors.
- Review vendor past due statements to resolve discrepancies and maintain accurate accounts payable records.
- Ensure accurate maintenance of resident and employee files through timely and organized document management.
- Reviews payroll information for accuracy. Acts as liaison between department heads, General Manager and corporate office regarding payroll matters.
- Facilitate the onboarding process for new employees by preparing and coordinating communications and documentation to ensure a seamless transition into our community.
What you will bring:
- Attention to detail
- Excellent organizational skills
- Must demonstrate the ability to manage frequent interruptions and shifting priorities while maintaining focus and efficiently returning to tasks.
- The ability to communicate well with persons who are aging or have dementia, family members, and all levels of management.
- Knowledge of Microsoft Office products (Word, Excel, Outlook, PowerPoint.)
- Payroll and benefits administration is required.
What we offer:
Our full-time benefits package is one of the best in the business. We offer it all:
- Medical, Dental and Vision
- Early Wage Access (access to earned wages when needed!)
- 401(k)
- 10 days vacation & 1 hour sick leave earned for every 30 hours worked.
- Bereavement & Jury Duty Leave
- 6 Holidays
- 2 Float Holidays
- Flexible Spending Accounts (Health and Dependent Care)
- Meal Discounts
- Tuition Assistance
- Short Term Disability
- Term Life Insurance
- Term AD&D
- Critical Illness
- Hospital Indemnity
Apply today!
Leisure Care provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Florida Residents: This role may require compliance with Florida’s background screening process. Details on the background screening clearinghouse and related requirements are available here:
https://info.flclearinghouse.com
Salary : $22 - $25