What are the responsibilities and job description for the Office Director position at Heritage Communities?
Make Lives Better, Build Your Future: Join The Heritage at Legacy as an Office Director!
At Heritage Communities, you’re more than your title — you’re a vital part of a team that truly values every contribution. Whether you're just getting started or looking to grow in your career, we offer a workplace where you’re supported, appreciated, and empowered to thrive as you improve the lives of others in our senior living communities.
What You’ll Do:
As our Office Director, you will lead and optimize the administrative operations of the community, directly impacting the lives of our resident and the success of our team by:
- Overseeing daily office functions and serving as the primary resource for rent roll, accounting, reporting, and payroll processing.
- Coordinating recruiting, hiring, onboarding, and benefits enrollment for community associates, ensuring accurate employee records and files.
- Leading and providing support to the receptionist team, ensuring callers, residents, and visitors are welcomed and screened professionally.
- Managing departmental functions including supply inventory, budget, and staffing to ensure fiscal responsibility and optimal performance.
- Implementing operational processes and best practices that meet company policies and all local, state, and federal regulations.
What We’re Looking For:
- 1 year of experience in a clerical or office administrator role, including accounting or bookkeeping.
- 1 year of experience in a senior living or related industry (preferred).
- High school diploma or equivalent required; Associate’s or Bachelor’s degree in Business, Accounting, or a related field (preferred).
- Valid driver’s license and acceptable driving record.
- The ability to assist residents with limited mobility, lift/push/pull up to 50lbs.
- Excellent verbal and written communication skills, with the ability to effectively collaborate with diverse groups, navigate challenging situations, and make sound decisions.
- Strong technical skills (e.g., Word, Excel, PowerPoint) and the ability to maintain confidential and privileged information (including HIPAA, residents, and associates).
Why Choose Heritage Communities?
At Heritage Communities, with 24 locations across 6 states, you’ll find a place to grow your career and make a meaningful impact every day. We live by our core values — Trust, Respect, Compassion, Fun, and Always Learning — and we’re here to support you like a true team.
What’s In It for You?
- Paid Time Off – 3 weeks of Paid Vacation in your 1st year 32 hours sick time.
- Free Meal Every Shift – enjoy a warm meal on us.
- Medical, Dental, and Vision – with low co-pays.
- Company-Paid Life & Disability Insurance
- 401(k) with up to 5% Match
- Tuition Assistance – up to $8,000/year for you, $2,500 for family members.
- Ongoing Training & Support – featuring diverse learning styles and mentorship opportunities.
- A Workplace That Feels Like Home – positive, team-first culture.
- Employee Assistance Fund, Discounts and more!
For more information contact us at: Apply@Heritage-Communities.com
- Office Director
- Office Manager
- Administrative Director
- HR Director
- Payroll Manager
- Bookkeeper
- Finance Manager
- Community Administrator
- FT-8a-5p
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