What are the responsibilities and job description for the Maintenance Division Administrative Support position at Heritage and Company, Inc. MBE?
Job Title: Maintenance Division Administrative Support
Company: Heritage and Company, Inc.
Location: Holly, MI
Heritage and Company, Inc. is seeking a reliable and organized Maintenance Division Administrative Support professional to assist with the administrative operations of our Maintenance Division. This role is essential for ensuring smooth communication, accurate record-keeping, and efficient support to our customers, field teams and management.
Key Responsibilities:- White Glove Approach: Provide administrative support to the Maintenance Division, including scheduling assistance, maintenance field timesheet review assistance, correspondence to customers regarding schedule updates, and document management.
- Assisting with time tracking and job costing functions.
- Granum (Previously LMN) Invoicing of Maintenance Division jobs.
- Estimated vs Actual Daily Tracking on progress of jobs worked on that day.
- Ordering of materials for upcoming jobs upon handoff of jobs from sales to operations.
- Maintain accurate and up-to-date records of maintenance activities and personnel.
- Coordinate communication between field crews, clients, and management.
- Support the preparation of reports and presentations as needed.
- Competitive compensation and benefits.
- A supportive team environment valuing communication and collaboration.
- Opportunities for professional growth within a reputable company.
- Previous experience in administrative support, preferably in landscaping or maintenance industry.
- Strong organizational and multitasking abilities.
- Previous experience in Granum (Previously LMN) preferred but not required
- Proficient with MS Office Suite (Word, Excel, Outlook).
- Excellent communication skills, both written and verbal.
- Detail-oriented with the ability to maintain accurate records.
- Ability to work independently and as part of a team.
- Positive attitude and reliability.
- Training and professional development
- Supportive team environment
- Competitive pay and benefits
- Paid Holidays
- Benefits:
- - Access into Group Health Care Coverage Employee Paid for Employee and dependents.
- - 72 Hours Accrued Sick/Personal Time
- - Paid Holidays: New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving, and Christmas Day
- - Eligible for Company Profit Sharing