What are the responsibilities and job description for the Travel and Events Coordinator position at Herc Rentals?
Founded in 1965, Herc Rentals is one of the leading equipment rental suppliers in North America with 2025 total revenues reaching approximately $4.4 billion. Herc Rentals’ parent company, known as Herc Holdings Inc., listed on the New York Stock Exchange on July 1, 2016, under the symbol “HRI.” Herc Rentals serves customers through approximately 609 locations and has about 9,700 employees in North America as of March 31, 2026.
Job Purpose
As an industry leader in Bonita Springs, Herc Rentals is seeking a Travel and Events Coordinator to join the Shared Services team. The position is responsible for assisting in the strategic management of travel and expense strategies, sourcing activities, and ensuring programs are communicated and monitored to meet company objectives. This role will focus primarily on corporate travel but will also support team members working directly in events and card management. Categories in corporate travel include but are not limited to agency, air, ground transportation, hotel, and reporting.
What you will do...
- Negotiate contracts for scheduled meetings and events.
- Monitor and manage category spend using reporting tools.
- Provide administrative support for all card programs, including P-card, T&E, and Fuel cards.
- Oversee supplier management, including ongoing performance evaluation to ensure service quality, contract compliance, and adherence to SLAs.
- Conduct internal and external cost benchmarking against industry and competitive standards.
- Demonstrate strategic thinking with strong project management, facilitation, negotiation, and interpersonal skills.
- Build and maintain strategic supplier relationships and navigate complex business environments.
- Proactively identify internal customer needs and deliver effective solutions to complex challenges.
Requirements
- Proficient with Excel, Word and PowerPoint.
- Experience with travel and event management platforms, such as Concur, Cvent, etc.
- A background in hospitality or customer service is preferred.
- Demonstrate ability to perform under tight deadlines and in high-pressure environments.
- Strong attention to detail with excellent analytical and problem-solving skills.
- This position requires a ‘customer first’ mindset, strong organizational skills, keen attention to detail, and the ability to effectively balance several projects at once.
- In addition, the role requires high levels of adaptability and time management.
- Experience or knowledge with SAP Concur or similar booking websites is preferred but not required.
Skills
- Results-oriented with strong analytical and problem-solving abilities.
- Exceptional verbal and written communication skills.
- Proven customer service expertise.
- Effective multitasking in fast-paced, high-volume environments.
- Assisting finance teams in tracking T&E budgets and providing forecasts based on historical data.
- Experience streamlining workflows and automating manual processes to improve accuracy and efficiency.
- Ability to review expenses for policy violations and conduct audits for fraud or misuse.
- Experience with SAP Concur preferred but not required.
Req #: 69032
Pay Range: $65,000 - $80,000
Please be advised that the actual salary offered for any position is subject to the company's sole discretion and may be influenced by various factors, including but not limited to the candidate's qualifications, experience, location, and overall fit for the role.
Herc Rentals values its employees and provides excellent compensation and benefits packages which are not limited to the following.
Keeping you healthy
Medical, Dental, and Vision Coverage
Life and disability insurance
Flex spending and health savings accounts
Virtual Health Visits
24 Hour Nurse Line
Healthy Pregnancy Program
Tobacco Cessation Program
Weight Loss Program
Building Your Financial Future
401(k) plan with company match
Employee Stock Purchase Program
Life & Work Harmony
Paid Time Off (Holidays, Vacations, Sick Days)
Paid parental leave.
Military leave & support for those in the National Guard and Reserves
Employee Assistance Program (EAP)
Adoption Assistance Reimbursement Program
Tuition Reimbursement Program
Auto & Home Insurance Discounts
Protecting You & Your Family
Company Paid Life Insurance
Supplemental Life Insurance
Accidental Death & Dismemberment Insurance
Company Paid Disability Insurance
Supplemental Disability Insurance
Group Legal Plan
Critical Illness Insurance
Accident Insurance
Herc does not discriminate in employment based on the basis of race, creed, color, religion, sex, age, disability, national origin, marital status, sexual orientation, citizenship status, political affiliation, parental status, military service, or other non-merit factors.
Salary : $65,000 - $80,000