Orthodontic Treatment Coordinator

Part-Time Orthodontic Treatment Coordinator – Astoria, OR

Henson Orthodontics Pay: $23.00 – $30.00 per hour Job Type: Part-time

About Us

At Henson Orthodontics, we believe smiles should spark joy — for our patients and our team. Our Astoria office is upbeat, high-tech, and filled with people who love what they do. We’re proud of our reputation for genuine warmth, personalized care, and a little extra fun along the way. If you’re someone who enjoys connecting with people, thrives in a fast-paced, team-based environment, and believes orthodontics can be both meaningful and joyful, we’d love to meet you!

Position Overview

We’re looking for a friendly and enthusiastic Part-Time Treatment Coordinator who can make every new patient feel like part of the Henson Ortho family. You’ll be the first face they see and the voice that helps them understand how their new smile journey begins.

This is a part-time, in-office position with the potential to grow into full-time as our Astoria practice expands. You’ll work side by side with our doctors and team, guiding new patients through consultations, financial options, and scheduling, while keeping the process smooth, professional, and full of heart.

What You’ll Do

• Welcome new patients and families with a smile, making every visit feel comfortable and exciting
• Prepare for and conduct new patient exams (in-office or virtual), including taking photos, digital x-rays, and orthodontic records
• Work closely with the doctor to share treatment plans and explain next steps clearly to the patient.
• Discuss financial and insurance options in a friendly, easy-to-understand way
• Schedule post-exam appointments, manage follow-ups, and handle patient correspondence to keep everything running smoothly
• Maintain accuracy with patient data, reports, and conversion tracking
• Help achieve practice goals by following up with pending patients and ensuring excellent communication
• Jump in to assist with phones, scheduling, and administrative tasks on non-clinical days
• Contribute to a fun, supportive team culture where positivity and professionalism go hand in hand
• Take pride in watching confidence grow as patients’ smiles transform

What You’ll Bring

• 1 year of experience in dentistry/healthcare or a history of sales experience in an unrelated industry.
• Excellent communication skills and a genuine love for helping people
• Comfort discussing financial arrangements and insurance benefits
• Tech-savvy and adaptable (experience with Cloud9 and Gaidge is a plus)
• Organized, reliable, and eager to learn new skills
• Team-oriented with a positive attitude and a willingness to grow

Schedule

• Part-time with floating schedule
• Typical hours: 8:00 AM – 5:30 PM (rotating/floating schedule required)
• In-office only (Astoria, OR 97103)

Compensation & Benefits

• Hourly rate: $23.00 – $30.00 (based on experience)
• Pay frequency: Monthly
• Benefits (waiting period applies):
• 401(k) with employer match
• Quarterly performance bonus
• Vacation, Holiday, and Sick Pay
• Complimentary orthodontic treatment for employee and immediate family*
• Supportive, upbeat team culture where growth and joy are part of the job

How to ApplyIf you’re ready to bring your energy, kindness, and organization to a practice that truly values its team, we can’t wait to meet you! Submit your resume and a short cover letter telling us why you’d be a great fit for our Astoria office.

Job Types: Full-time, Part-time

Pay: $23.00 - $30.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Employee discount
• Health savings account
• Paid time off

Education:

• High school or equivalent (Required)

Experience:

• scheduling: 1 year (Preferred)
• Sales: 1 year (Preferred)
• Management: 1 year (Preferred)
• dental office: 1 year (Preferred)

Work Location: In person

Salary : $23 - $30