What are the responsibilities and job description for the Accounts Payable Representative position at Henry Schein One?

Shape what’s next in dental technology

Join Henry Schein One!

Join a global leader redefining dental practice management and do work that actually matters. At Henry Schein One, we are a team of care catalysts: people who fuel innovation, challenge the status quo, and bring an entrepreneurial mindset to everything we do. Your ideas fuel innovation that enhances patient care and drives real results for practices. 

We don’t just talk about impact; we build it! Backed by a trusted reputation, our leaders foster an inclusive and supportive environment where we stay solely focused on our mission, empowering you to think boldly, collaborate creatively, and grow. We have high expectations for performance and delivering results; as part of a winning team, you’ll work hard, challenge the status quo, and bring a growth mindset. Here, your strengths are recognized, your development matters, and your wins celebrated.

This Accounts Payable Representative requires a high proficiency in processes and is responsible for a wide range of processing activities including a strong focus on vendor account management. Activities include invoice and returns processing, vendor account management, dispute resolution, payment coordination, process improvements and compliance initiatives.

Preferred work arrangement is hybrid based in American Fork, Utah with up to 10% travel as needed.

What You Will Do

20-30% - Reconcile supplier statements, review trial balances and investigate open items. Resolve discrepancy items by reaching out to suppliers. Types of Items include: shortages, price pends, drop shipments, returns, chargebacks, credits, etc.
20-30% - Foster supplier relationships and alert management of any potential areas requiring attention to maintain a solid partnership. Provide information to upper management for resolving supplier disputes.
10-20% - Invoice processing activities related to vendors with greater complexity. Transaction types include; 3 way matches, EDI and manual entry invoices and may involve foreign currency conversions.
10-20% - Provide training for new and less experienced AP reps and keep supervisor or manager informed of any conflicts or problems.
5-10% - Work on internal teams for process improvement initiatives. Make recommendations and assist in building and following new processes. Troubleshoot problem areas related to AP and offer solutions that can be shared with the rest of the team.
5-10% - Run ad-hoc reports as required and test the system for new process changes as needed.
Assist with special projects as requested.

What we are looking for

Typically 3 or more years of related experience.
High School graduate, vocational and /or on-the-job training. Bachelor’s degree preferred.
Ability to work efficiently in a high volume, fast-paced environment
Follow-up skills, prioritization, and communication skills
Basic product and shipping knowledge
Strong data entry and computer skills; including email, Microsoft Word, Microsoft Outlook, Microsoft Excel, and AS400, or comparable system
Focus on internal and external customer service
Strong time management skills and the ability to prioritize work and meet deadlines
Attention to detail and accuracy
Customer service oriented and ability to work with complex issues
Interpersonal communication skills
Written and verbal communication skills
Ability to maintain confidential and highly sensitive information
Ability to work in a team environment
Ability to multi-task
Establish productive working relationships at multiple levels within the organization
Ability to manage conflict
Capacity to work under pressure

The posted range for this position is 41,000-48,000, which is the expected starting base salary range for an employee who is new to the role to fully proficient in the role. Many factors go into determining employee pay within the posted range including prior experience, current skills, location/labor market, internal equity, etc. This position is eligible for a target bonus not reflected in the posted range.

What you’ll gain as a #TeamSchein member

A robust benefits package including health coverage, retirement savings with company match, paid time off, parental leave, wellbeing resources, education support, and MORE!

Henry Schein, Inc. is an Equal Employment Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, creed, national origin, ancestry, disability that can be reasonably accommodated without undue hardship, sex, sexual orientation, gender identity, age, citizenship, marital or veteran status, or any other legally protected status.

Unfortunately, Henry Schein One is not currently hiring individuals residing in North Dakota, Rhode Island, Vermont, Delaware, Hawaii, Puerto Rico and other US territories.

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