Administrative Specialist

Job Brief

1 Opening

Your Work Here Matters. Your Career Here Thrives.

Imagine coming to work every day knowing that what you do genuinely changes lives. At Henry Mayo Newhall Hospital, that's not just a tagline — it's the reality for every member of our team.

We're not just a hospital. We're the heartbeat of the Santa Clarita Valley — a 357-bed, not-for-profit Level II Trauma Center that has been a trusted pillar of this community since 1975. And we're looking for passionate, driven professionals who want to be part of something bigger than themselves.

Where Clinical Excellence Meets Cutting-Edge Care

Here, you'll work alongside an award-winning team delivering some of the most advanced medical services in the region, including:

• Comprehensive heart and vascular care
• Advanced stroke treatment
• Cancer care in partnership with Keck Medicine of USC
• Women's imaging and breast health services
• Emergency and trauma care
• Cardiac rehabilitation and wellness programs

As a key part of Los Angeles County's STEMI receiving network, we provide lifesaving cardiac intervention through our state-of-the-art Roberta G. Veloz Cardiac Cath Lab. We continuously invest in the latest technology and innovation — which means you'll always be working at the forefront of modern medicine.

A Culture You'll Be Proud to Be Part Of

Our vision — To Be the Most Patient-Centric Hospital Anywhere — drives everything we do. But it's our people who make that vision a reality. Physicians, nurses, staff, and volunteers come together here in a culture rooted in compassion, collaboration, and excellence.

When you join Henry Mayo, you're not just accepting a job offer. You're joining a family that genuinely cares — about our patients, our community, and you.

Located in Beautiful Valencia, California

Nestled in the vibrant Santa Clarita Valley, you'll enjoy an exceptional quality of life both inside and outside of work — with top-rated schools, scenic surroundings, and a welcoming community that generations of families proudly call home.

Ready to make your mark? Join the team that's been setting the standard for compassionate, innovative healthcare for nearly 50 years. Your next great chapter starts here.

Job Summary:

The Administrative Specialist is responsible for providing administrative support for the day-to-day operations of five (5) functional areas under Supply Chain: Central Supply; Warehouse and Receiving; Mailroom and Purchasing. Responsibilities include supporting the Director with calendar management, scheduling/ organizing meetings, creating meeting agendas and documents, taking meeting minutes, and follow-up email distribution. Manages the work schedule for the department, assists with Vendormate system, and validates/analyses vendor prices.

What You'll Bring to the Team:

• Self-motivated. Ability to delegate tasks and work independently
• Demonstrates initiative and independent judgement in non-routine matters
• Must be an accurate typist, proficient in basic math, spelling and grammar
• Excellent verbal, written, and communication skills
• Demonstrate time management skills. Ability to prioritize workload and meet deadlines
• Knowledge of medical supplies
• Work cooperatively as a team member
• Must be able to quickly learn and become proficient with new software tools.
• Demonstrates advanced level of proficiency with Excel , Word, PowerPoint and graphics

Licensure and Certification:

• N/A

Education:

• Bachelor’s degree in business administration, supply chain, or finance preferred

Experience:

• Minimum of two (2) years’ experience in Supply Chain or Purchasing in a health care setting highly preferred