Health Office Assistant

Classification Title: Health Office Assistant

Department: All Schools

Pay Grade: Classified Salary Scale (C2)

FLSA Status: Non-Exempt

Supervisor: Principal and School Nurse Coordinator

GENERAL STATEMENT OF JOB

The individual in this position is responsible for program management, nursing services, collaboration, health education and professional practice.

SPECIFIC DUTIES AND RESPONSIBILITIES

Essential Functions:

• Performs screenings according to state regulations along with related tasks including: documenting results, parent notification, referrals, and referral follow up.
• Ensures newly enrolled/current students are in compliance with state regulations such as preschool physicals and up to date immunization records.
• Administers medications and treatments as delegated by the school nurse once proper training has been completed.
• Obtains medical orders for procedures and medication administration.
• Reports major health concerns to the supervising “zone” Registered Nurse and/or School Nurse Coordinator within appropriate time limits.
• Provides first aid to students with injuries.
• Reports illnesses and injuries to the “zone” Registered Nurse and/or School Nurse Coordinator for review, care and/or follow-up.
• Contacts parents of ill or injured students.
• Maintains confidentiality on student/staff information.
• Understands and follows HIPAA and FERPA regulations.
• Maintains a clean and orderly health office.
• Attends ongoing in-service education programs as deemed appropriate by the School Nurse Coordinator.
• Documents all encounters in the electronic documentation program.
• Records health information (screening tests, immunization data, etc).
• Maintains an up-to-date master file of student health emergency information.
• Sends notices to parents, tabulates returns and follows up with non-respondents.
• Distributes information and forms to teachers and administrative staff.
• Initiates and distributes incident and accident reports according to the school division policy.
• Completes local and state school reports as required.
• Orders, inventories, and oversees the storage of first aid and health-related equipment.
• Provides supervision for sick or injured students until they are placed under their parent/guardian’s care.

Additional Duties:

• Performs other related work as required.

MINIMUM EDUCATION AND TRAINING

• Possess a high school diploma or equivalent, preferably a C.N.A. or EMT-B; demonstrate sound judgment; complete training in CPR, first aid and diabetes management annually; demonstrate clerical proficiency.
• Or an equivalent level of education and experience.

MINIMUM QUALIFICATIONS AND STANDARDS REQUIRED

Knowledge, Skills and Abilities:

• Knowledge of District policies and procedures.
• Knowledge of general office procedures and equipment.
• Skill in effective communication, both verbally and in writing.
• Skill in the use of computers for data entry, word processing, and/or accounting purposes.
• Ability to present information clearly and concisely in verbal and written form.
• Ability to maintain effective working relationships with other District employees and the general public.
• Ability to work independently with minimal supervision.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work is sedentary to light work which requires exerting up to 30 pounds of force occasionally and/or exerting up to 20 pounds of force frequently, and/or up to 10 pounds of force to move objects frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Work is performed while standing, sitting and/or walking. Requires the ability to communicate effectively using speech, vision, and hearing. Requires the use of hands for simple grasping and fine manipulations. Requires bending, squatting, crawling, climbing, reaching. Additionally, the following physical abilities are required:

• Reaching: Extending hand(s) and arm(s) in any direction.
• Pushing or Pulling: Using upper extremities to press against something with steady force in order to thrust forward, downward or outward. Using upper extremities to exert force in order to draw, haul or tug objects in a sustained motion.
• Grasping: Applying pressure to an object with the fingers and palm.
• Handling: Picking, holding, or otherwise working, primarily with the whole hand.
• Feeling: Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips.
• Manual Dexterity: Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
• Repetitive Motion: Substantial movements (motions) of the wrist, hands, and/or fingers.

Work Environment:

The worker is not subject to adverse environmental conditions.