Purchasing Coordinator

Description

About Henricksen

Henricksen (Itasca, IL) is a full-service contract furniture, flooring, and architectural products dealership specializing in office, healthcare, education, government, senior living, and hospitality spaces. In 1962, Henricksen opened its doors as a small, family-run dealership. Today, Henricksen is a leading national dealership with twelve offices in Illinois, Minnesota, New York, Pennsylvania, Tennessee, Washington, DC, and Wisconsin, 300 full-time employees, and annual sales of $300 million. With 300 manufacturer partnerships, Henricksen offers an array of products from systems furniture, casegoods, seating, lounge, and conference furnishings to architectural solutions including modular walls, flooring, lighting, sound masking, and technology equipment. Henricksen is one of the largest privately-owned dealer partners of HNI in the United States. HNI’s furniture brands include Allsteel, Gunlocke, HBF, The HON Company, and Kimball International.

Job Summary

This position will be located in our Itasca/Oak Brook office. The Purchasing Coordinator will execute, maintain, and collaborate on a variety of purchasing, cash application and administrative tasks, while working closely with other team members. This role is a member of the Accounting Team, reporting directly to the Accounting Manager. Key responsibilities include:

• Purchasing. Verify and process vendor purchase orders to various customer orders in the system, AS400/P8 and in accordance with manufacturers requirements. Order ready for release to vendors - confirm documentation is in place and place order with manufacturers and service providers. Identify, resolve, and/or escalate issues to facilitate pricing accuracy (e.g., missing options, contract application errors).
• Cash Application. Verify and process customer payments into the system, AS400/P8, and financial institution. Code and post accurate customer payments (electronic and paper). Interface with bank to manage remote deposits and reporting.
• Administration. Conduct various administrative duties to create paper trail required to satisfy audit requirements (filing, scanning, etc.). Collect and maintain certificates of insurance for service providers. Receive and maintain customer sales exemption certificates. Conduct new vendor set up. Service 60 account executives across 8 offices.
• Customer Service. Provide payment status updates appropriately to internal and external customers. Maintain a professional and positive demeanor across situations, clients, and vendors. Communicate with transparency and professionalism across project team to promote exceptional client experience. Adapt to project and client needs in alignment with core process and service level expectations.
• People and Culture Development. Perform work and engage in support of organization culture and expectations. Establish and nurture inclusive relationships with colleagues and within project teams. Maintain accountability for ongoing learning and improvements required to perform the job.

Requirements

Qualifications - Education and Experience

Required –

• A minimum of three years if experience in a professional, administrative role.
• High school diploma or equivalent.
• Prioritize and complete multiple projects in a quality-driven way.
• Detail and task-oriented with proven organizational and problem-solving skills.
• Work independently and collaboratively in a fast-paced, deadline-driven, and team environment.
• Strong customer service and interpersonal orientation.
• Strong verbal and written communication skills.
• Flexibility and willingness to learn.

Preferred -

• Experience with PDF files and digital signature software applications
• Experience with AS400/P8
• Comfortable with Microsoft Office365 applications (including MS Word, Excel)

Additional Information

Henricksen offers competitive wages based on skills and experience as well as comprehensive benefits packages. As an Equal Opportunity Employers, Henricksen is fully committed to cultivating a culture that is inclusive and integrates its Core Vales in every action, every interaction, and every decision that is made.

Salary Range:

$25.00 -$32.00/hour