What are the responsibilities and job description for the Event Assistant position at Hendricks Live!, Inc.?
Event Assistant
Hendricks Live! – Plainfield, IN
Part-Time | Event-Based Scheduling
Hourly: $18/hr
About Hendricks Live!
Hendricks Live! is a dynamic nonprofit arts and entertainment venue dedicated to creating memorable experiences for Central Indiana’s diverse communities. Through performances, events, and community engagement, we bring people together through exceptional art and entertainment.
Located just 30 minutes from Indianapolis in the growing and vibrant town of Plainfield, Hendricks Live! features:
A 600-seat performance theatre
A 900 sq ft event space with additional 600 sq ft terrace
Ample lobby space
Public art galleries
Our programming includes concerts, theatre, dance, comedy, film, and community events, alongside private rentals such as weddings, corporate events, and fundraisers.
The Opportunity
Hendricks Live! is seeking reliable, team-oriented Event Assistants to support the setup, execution, and breakdown of private events and rentals at the venue.
Working closely with the Event Services team, Event Assistants help ensure events are executed smoothly by preparing event spaces, assisting vendors and clients, supporting event logistics, and maintaining venue readiness throughout events.
This position is ideal for individuals who enjoy fast-paced environments, hospitality, teamwork, and hands-on event operations.
Why This Role Matters
Event Assistants play a critical role in ensuring private events are executed smoothly, professionally, and according to client expectations. In this role, you will:
Support the successful execution of private events and rentals
Help maintain event readiness and operational efficiency throughout events
Assist the Event Services team with event logistics, setups, and breakdowns
Provide a welcoming and professional experience for clients, vendors, and guests
Contribute to a clean, organized, and guest-ready event environment
Help ensure events are delivered professionally and efficiently
Support the continued growth and success of Hendricks Live!’s rental program
Reporting Structure
Reports To: Event Manager
What You’ll Do
Event Setup & Execution
Assist with event setups, room flips, and breakdowns
Arrange tables, chairs, linens, signage, and other event equipment
Verify event layouts match event documentation and floorplans
Assist with maintaining cleanliness and organization of event spaces throughout events
Support vendors, caterers, bartenders, entertainers, and clients with operational needs as directed
Guest & Client Support
Provide a welcoming and professional presence for guests and clients
Assist with directional signage and guest wayfinding
Communicate event needs or concerns to Event Leadership as needed
Remain available during events to assist with operational support and troubleshooting
Venue Operations
Assist with opening and closing procedures, as assigned
Conduct basic venue readiness checks prior to events
Ensure event equipment and operational supplies are properly stored after events
Support general event services operations and operational tasks as needed
What You Bring
Positive attitude and strong work ethic
Strong communication and teamwork skills
Ability to work efficiently in a fast-paced environment
Strong attention to detail and organizational skills
Professional and guest-focused demeanor
Flexibility and adaptability during live events
Qualifications
Ability to lift and move tables, chairs, and event equipment as needed
Ability to stand and move throughout event shifts
Availability to work evenings, weekends, and holidays based on event schedules
Reliable transportation to and from Hendricks Live!
Experience working in team-oriented or guest-facing environments
Previous experience in events, hospitality, customer service, venue operations, or related fields preferred
Schedule & Work Environment
Part-time, event-based scheduling
Primarily evenings and weekends
Physically active role requiring standing, lifting, and movement throughout shifts
Compensation & Benefits
Hourly: $18/hr
How to Apply
To apply, please submit your resume and a brief cover letter outlining your interest in the role to:
careers@hendrickslive.org
Application deadline: Until filled
Salary : $18