Training and Events Coordinator

Training and Events Coordinator — Urgently hiring in Irvine!

Job Title: Training and Events Coordinator
Pay: $25.00-$27.00/hour
Hours: Monday–Friday, 8:00 AM – 5:00 PM
Start Date: ASAP

Duration: 2 months

Looking for a rewarding opportunity to support training programs and create memorable event experiences? Join a dynamic team in Irvine, CA, as a Training and Events Coordinator and make an impact every day.

As a Training and Events Coordinator, you'll be the heartbeat of our internal training academies, supporting our sales teams, trainers, and internal/external customers. You'll coordinate logistics, manage detailed records, and ensure every training and event runs smoothly. Your proactive approach will help deliver exceptional customer service and contribute to organizational growth.

What You’ll Do
As a Training and Events Coordinator, you will be responsible for:

• Planning and executing logistics for training sessions at the Irvine training academy, including participant registration, scheduling, hotel accommodations, meals, and transportation arrangements
• Managing logistics for customer training groups, including travel coordination, meals, beverages, and entertainment as needed
• Providing administrative support to trainers and training teams for seamless program delivery
• Promptly responding to internal and external customer inquiries with professionalism
• Supporting follow-up activities such as distributing training certificates, manuals, parts kits, and collecting feedback surveys

What You’ll Bring
The ideal candidate for this role will have:

• 2-4 years of administrative and event coordination experience
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
• Experience with project management or workflow tools, preferably Monday.com
• Strong organizational skills with the ability to juggle multiple priorities
• Excellent written and verbal communication skills
• Outstanding customer service and interpersonal skills
• Ability to work independently, take initiative, and maintain accuracy in a fast-paced environment
• Problem-solving skills with a positive attitude

For more than 50 years, Helpmates has been connecting job seekers with opportunities in a variety of specialties. When you apply with us, you’ll work one-on-one with our team members so that we can get your resume in front of the right employers. Once we’ve made the connections, we know you’ll take it from there. We're excited to see you thrive!