What are the responsibilities and job description for the Program Coordinator position at Helm?
Description
Are you a detail-oriented, highly organized professional who thrives on keeping things running smoothly? Helm is looking for a Program Coordinator to support the day-to-day operations of our dynamic programs. The Program Coordinator will contribute to everything from order management and inventory tracking to customer service and reporting.
This role is ideal for someone who enjoys working across teams, solving problems, and ensuring our clients receive outstanding service and support. If you’re ready to take ownership of program logistics and contribute to continuous process improvement, we want to meet you!
What You’ll Do:
- Coordinate material distribution through Helm’s Order and Warehouse Management Systems
- Track and manage orders, inventory, and product setup
- Monitor and respond to order reports (Open/Aged Orders)
- Process ad hoc and spot-buy orders across various customer programs
- Handle item maintenance, scrapping, and physical inventories
- Prepare quotes, order summaries, and client presentation decks
- Provide exceptional customer service support and issue resolution
- Attend internal and external meetings, including client check-ins
- Identify process improvements and ensure timely resolution of project issues
- Occasionally travel to our warehouse in Livonia
Requirements
What We’re Looking For:
- Bachelor’s degree in Business Administration or related field
- 2–4 years of customer service or program coordination experience
- Proficiency in Microsoft Office Suite (Excel, Outlook, PowerPoint, Word, Teams)
- Strong organizational skills and attention to detail
- A sense of urgency and a proactive attitude
- Excellent communication and interpersonal skills
If you're excited about working with a team that values precision, service, and collaboration, apply today and help us deliver results that matter!
Helm is an Equal Opportunity Employer.