Office Administrator

Job Summary

We are seeking a dynamic and highly organized Office Administrator to join our team! In this vital role, you will be the backbone of our daily operations, ensuring that office functions run smoothly and efficiently. Your energetic approach and attention to detail will help foster a productive environment, support team collaboration, and enhance overall office productivity. This position offers an exciting opportunity for someone with strong administrative skills, excellent communication abilities, and a passion for creating a welcoming and organized workplace.

Duties

• Manage front desk operations, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette.
• Oversee office management tasks such as filing, data entry, maintaining supplies, and organizing documents using spreadsheets and productivity software.
• Coordinate calendar management and schedule appointments for team members or executives, ensuring efficient time management.
• Handle bookkeeping responsibilities using QuickBooks or similar accounting software to assist with invoicing, expense tracking, and financial record keeping.
• Provide exceptional customer service by supporting client communication, responding to inquiries promptly, and assisting with customer support needs.
• Support administrative functions like proofreading documents, word processing, and managing correspondence through Google Workspace or Microsoft Office applications.
• Maintain organized filing systems—both digital and physical—and ensure all records are accurate and up-to-date.

Requirements

• Proven experience in office administration or clerical roles with strong organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and familiarity with productivity software.
• Experience with QuickBooks or other bookkeeping tools is highly desirable.
• Excellent computer literacy including data entry, typing speed, proofreading, and technical proficiency.
• Strong communication skills in both English and bilingual capabilities preferred to support diverse client interactions.
• Ability to manage multi-line phone systems efficiently while demonstrating professional phone etiquette.
• Previous experience in front desk duties or as a medical/dental receptionist is a plus; personal assistant experience is also valued.
• Demonstrated ability to prioritize tasks effectively using time management skills in a fast-paced environment.
• Knowledge of office management practices including filing systems, calendar management, and office supply coordination.

Join us as an Office Administrator and become a key contributor to our vibrant team! We’re dedicated to fostering an inclusive environment where your organizational talents can shine while supporting the seamless operation of our office space. This paid position offers the chance to develop your skills further while making a meaningful impact every day!

Pay: $18.00 - $21.00 per hour

Work Location: In person

Salary : $18 - $21