Administration & Accounting Officer

Position Summary

hellocare.ai is seeking an experienced and detail-oriented Administration & Accounting Officer to support daily business and operational needs across our fast-growing healthcare technology environment. This role combines administrative excellence with strong accounting capabilities, ensuring seamless coordination between internal teams, accurate financial processes, and smooth day-to-day operations.

The ideal candidate is proactive, highly organized, and comfortable working in a dynamic, tech-driven workplace where efficiency, accuracy, and professionalism are essential.

Key Responsibilities

Administrative & Office Management

• Oversee daily office operations, including scheduling, correspondence, and supplies management.
• Coordinate travel arrangements, cross-team meetings, and company events.
• Maintain organized filing systems, documentation, and compliance records.
• Support HR processes such as onboarding, attendance tracking, and employee documentation.
• Ensure an efficient, well-structured, and employee-friendly office environment aligned with hellocare.ai’s culture.

Accounting & Finance

• Handle full-cycle accounting for the organization.
• Prepare monthly, quarterly, and annual financial reports.
• Assist with budgeting, forecasting, and financial analysis to support leadership decision-making.
• Manage employee reimbursements and company expenses.
• Ensure compliance with accounting standards, internal policies, and audit requirements.
• Support external audits by preparing accurate financial documentation.

Qualifications & Experience

• Bachelor’s degree in Accounting, Business Administration, or a related field.
• 6 years of hands-on accounting experience, preferably supporting fast-paced companies or tech environments.
• Strong proficiency with QuickBooks.
• Solid understanding of administrative operations and office management.
• Experience preparing budgets, forecasts, and audit materials.
• Excellent analytical, organizational, and problem-solving skills.
• Strong communication and multitasking abilities.

Key Competencies

• Highly organized with exceptional time-management skills.
• Strong interpersonal and teamwork abilities, supporting both on-site and remote teams.
• Ability to streamline and optimize administrative and accounting workflows.
• High level of integrity, discretion, and professionalism aligned with hellocare.ai’s mission.

More info about us:

https://www.solaborate.com/

https://www.hellocare.ai/

How to Apply:

Does this position sound like a good fit? Please apply via LinkedIn Easy Apply!

At Solaborate, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background..