What are the responsibilities and job description for the Administrative Assistant position at Heirloom Property Management?
ll Time Administrative Assistant:
About Heirloom Property Management
Located in the heart of Duluth, MN, Heirloom Property Management takes pride in caring for both residential and vacation rental properties while contributing to the strength and character of our community. Our town is full of Heirlooms, and we’ve built a business around keeping it that way. Every property begins as a nice place to live, and it takes ongoing care to stay that way. We operate by a standard, and we partner with people who appreciate doing things the right way.
As our business continues to grow, we’re looking for an Administrative Assistant who will help keep our operations steady, organized, and aligned with that same standard. This role supports the heartbeat of our office, making sure our team has what they need to serve clients well.
About the Role
This is a hands-on, day-to-day operational support role that touches many parts of the company. You’ll help maintain an orderly and welcoming office, support new team members as they come onboard, and oversee essential systems that keep our work running smoothly. If you like bringing order to busy spaces, solving problems as they come up, and supporting a team that takes pride in its work, you’ll fit right in.
Key Responsibilities
- Oversee and manage companywide software systems (G Suite, Microsoft 365, Dropbox, etc.)
- Set up new computers, email accounts, system access, and basic tech
- Manage key fob access, parking passes, and onboarding logistics
- Coordinate office organization: supply orders, cleaning schedules, mail, and general upkeep
- Assist with planning company events such as our Christmas party, quarterly meetings, and team gatherings
- Provide administrative support to leadership and team members
- Look for opportunities to improve systems and make daily operations more efficient
What You Bring
- Strong organizational skills and comfort juggling a variety of tasks independently
- A steady, reliable approach to work with attention to detail
- Comfort with technology and a willingness to learn new tools
- Clear, friendly communication skills
- A natural drive to create a positive, well-run office environment
- Administrative or office support experience is helpful, but we’re most interested in your ability to show up, support the team, and learn quickly
Preferred Experience
- Experience in an admin, office support, or “keep-things-running” role
- Familiarity with G Suite and Microsoft, plus an ease with learning new systems
- Experience setting up basic tech for new employees and troubleshooting everyday issues
- Comfort managing shared tools or systems that support a team’s workflow
- Experience coordinating small events or keeping an office organized and welcoming
- Prior work with vendors or building service providers, especially in roles requiring steady follow-through
Why You’ll Love It Here
- A team that values partnership, care, and doing things well
- A workplace rooted in integrity, service, and long-term thinking
- Opportunities to grow as the company continues to expand
- A mix of meaningful work and a down-to-earth, supportive culture
We Value Your Well-being. At Heirloom Property Management, we genuinely care about your well-being and offer a comprehensive benefits package, including:
- Group Medical Insurance
- 100% Employer Sponsored Dental Insurance.
- HSA Insurance Option.
- Vision Insurance.
- Company Paid Short and Long-Term Disability.
- Company Paid Life Insurance Plan.
- Paid Time Off and Paid Holidays.
- IRA Retirement Plan, With Company Contribution Match.
- Health Reimbursement Plan.
- Dependent Care Spending Account.
- Mileage Reimbursement for work-related travel.
Annual Base Compensation $50,000-$65,000 per year.
The annual base salary range displayed reflects the minimum and maximum salary for this position, and individual base pay will depend on your skills, qualifications, and experience.
Ready to Join Our Team?
To be considered for this exciting opportunity, please take a brief 5-minute personality assessment as part of your application. We appreciate your proactive approach in advance.
https://assessment.predictiveindex.com/bo/2v5/AdministrativeAssistant_Nov2025_17381
Salary : $50,000 - $65,000