What are the responsibilities and job description for the Accounting Assistant position at Heidman Law Firm?
JOB DESCRIPTION
POSITION: Accounting Assistant
Reports directly to Chief Operating Officer and is responsible for general assistance in day-to-day financial operations of the firm, including, but not limited to:
- Perform file management within firm systems
- Perform conflict checks in system.
- Open new clients and matters in system
- Assist with payroll processing as requested
- Track paid time off, holiday time, overtime, and time without pay.
- Assist with monthly attorney distribution checks including calculation of deductions.
- Pay state and federal payroll taxes; prepare and submit related reports.
- Report payroll statistics to U.S. Department of Labor.
- Produce W-2’s and related reports.
- Assist with accounts payable tasks as requested
- Processing check requests, expense and vendor checks.
- Post expenses to client files and expenses accounts.
- Scan checks and necessary documents for retention purposes.
- Track mileage reimbursements.
- Reconcile checking, trust, and all other bank accounts.
- Track South Dakota sales tax: prepare report and pay taxes.
- Administer and disburse petty cash.
- Track 1099 vendors and payment information, produce 1099’s
- Assist with accounts receivable and billing tasks as requested
- Processing electronic billing to insurance clients.
- Daily receipts.
- Receive client payments by phone, enter into payment system.
- Printing invoice audit reports.
- Sending out of client statements, folding and stuffing envelopes.
- Collecting and tracking casual for a cause donations.
- Assist with printing of monthly reports including
- Payroll Summary, Deposit Detail, Income Statement, Checkbook Register, and General Ledger, keep in organized reference books.
- Running monthly closing on system.
- Prepare and collect year-end data for firm accountant.
- Troubleshoot all accounting problems upon request.
- Communicate regularly with coworkers using Outlook email.
- Attend monthly staff meetings.
- Always protect confidential information. Adherence to attorney code of ethics.
- Always maintain a professional appearance and demeanor. Respond in a courteous and helpful manner to all client and firm concerns.
- Back up Accounts Payable and Receivable Specialists.
- Perform other duties as assigned by Chief Operating Officer.
Qualifications:
- BS Degree (preferred) or AA Degree required.
- At least one year of experience in bookkeeping/accounting.
Physical Requirements (essential functions):
- Ability to consistently sit, reach, grasp, and pinch in relationship to tasks associated with bookkeeping duties.
- Ability to consistently do intense visual work with a high level of concentration doing detail-oriented tasks.
- Ability to consistently communicate effectively when interacting with clients, vendors, attorneys and coworkers.
- Ability to frequently deliver documents, files, mail, messages, etc. to appropriate attorney(s), and departments.
- Ability to occasionally transport materials weighing up to fifty (50) pounds throughout the building and outside the building, when needed.
- Ability to occasionally travel to required locations throughout the city.
Job descriptions are subject to change at the discretion of the firm. Nothing stated in this job description implies or creates a contract between the firm and an employee. All employment with the firm is at will and subject to the firm’s then-current policy.
Pay: $19.00 - $22.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $19 - $22