What are the responsibilities and job description for the Admin Assistant position at Hedy Holmes Staffing Services?
Position: Admin AssistantLocation: Oakland, CA Schedule: Sunday - Thursday | 6:00pm - 4:00am, training at 3pm for the first 3 months Pay Rate: $25.00 /hourlyPosition Overview:The Administrative Assistant supports daily office operations. The role ensures the smooth functioning of administrative tasks, supports various departments (operations, sales, logistics), and maintains organized office procedures. This is a full-time, onsite position.Duties and Responsibilities:Answer and direct phone calls, greet visitors and vendors, handle incoming and outgoing correspondence (phone, email, mail)Maintain filing systems (physical and electronic), ensure document organization and archivingManage office supplies: monitor stock levels, place orders, and maintain inventoryCoordinate scheduling: meetings, deliveries, vendor appointments, and facility logisticsAssist with data entry, record-keeping, and database maintenance (e.g., vendor info, shipping/receiving logs, inventory or delivery tracking)Prepare and distribute internal and external communications: memos, emails, reports, invoices or purchase orders as neededProvide clerical support to multiple departments (operations, logistics, sales, administration) — including special projects and ad-hoc tasksSupport bookkeeping functions (e.g., basic AP/AR support, invoices, expense reports, receipts) if neededAssist with coordination between operations, warehouse, and distribution teams (e.g., shipping/receiving, delivery scheduling)Ensure office compliance with company policy and maintain confidentiality of company recordsQualifications:High school diploma or GED required; associate’s degree or relevant certification preferredPrior experience in an administrative or clerical role (1–3 years preferred)Strong proficiency in Microsoft Office (Word, Excel, Outlook) — and comfort working with email, spreadsheets, and document managementExcellent verbal and written communication skillsStrong organizational skills with attention to detail and ability to multitask in a fast-paced environmentReliability, professionalism, and strong work ethicAbility to interact professionally with internal staff, external vendors, and delivery/transportation partnersBasic bookkeeping or invoicing experience is a plus (but not required)Dependability and ability to perform clerical duties with minimal supervision, while prioritizing tasks and meeting deadlinesCompany DescriptionAfter 44 years of service and multiple locations throughout the Central Valley, Hedy Holmes Staffing Services has established itself as an innovative staffing agency that puts a premium on matching top talent with top employers. We are among the regional leaders in customer service, talent placement, and out-of-the-box thinking to enhance the overall job search process. Hedy Holmes is committed to finding candidates a successful career they can count on. Our team of experienced professionals understand that when it comes to staffing, it’s not about just filling a role, but rather finding a candidate that fits not only the requirements of the job, but the culture of the organization as well.We take the extra step to ensure that all of our candidates are given the necessary resources to be successful in their role and to continue to grow and develop as professionals. Our dedication to our clients and candidates is what sets us apart from our competitors.
Salary : $25
