Program Director Part-Time

Job Title Program Director

FLSA Status Part- Time, Exempt (22.5 hours per week)

Department Special Housing and PREP

Reports To Co-Chief Executive Officers

Basic Function

Manages all hands-on operational aspects of the Psychiatric Rehabilitation Education Program (PREP) and our Special Housing Services. Directly Supervises program staff and coordinates with the Co-CEO’s, CAO, Fiscal / Administrative Manager and Operations / Fundraising Manager to assure these programs are meeting both programmatic and budgetary goals. Specifically this position is responsible for:

Responsibilities

• Staff Supervision
• Supervises the program staff
• Manages and updates PTO tracker for program staff
• Oversee and approve part time staff bi-weekly time sheet for payroll approval
• Oversee and manage part time staff daily time sheet to ensure she is clocking in and out and approving her timesheet for payroll
• Oversee all of the above mentioned staff and their respective responsibilities to ensure smooth operations of all aspects of PREP
• Assure needed coverage for services as needed due to staff PTO and/or schedule changes
• PREP
• Provide guidance, coordination and oversight for
• Daily PREP group activities
• Daily Small Group and Individual activities
• Remote Individual activities
• Oversee, approve and ensure timely distribution of monthly calendars
• Group and Staff
• Small Group and Individual and Staff
• Assist staff in making changes to calendars as needed and communicating effectively to all
• Work with Co-CEO’s and other administrative staff to incorporate particular curriculums into the PREP calendar to meet the needs of of members and the goals of grant awards
• Work with staff to ensure coordination with volunteers participating in PREP
• Meals and Distribution Center Items
• Work with staff to assure timely meal delivery and distribution to members during program and deliveries as needed to people’s homes
• Work with staff to assure distribution center items are provided to members as needed as well as to the community during regularly scheduled hours
• Make sure staff are at the given sites during community distribution hours
• Work with Jack to identify any calls we receive for community members needing items from our centers
• Make sure distribution tracking sheets are filled out each time and given to Operations Manager monthly
• Service Projects, Community Events and Legislative
• Work with Operations Manager and Co-CEO’s to incorporate community service projects into the monthly PREP calendars
• Work with PREP staff to execute service projects
• Work with staff to research and seek out Legislative Events for Hedwig House to participate in and/or attend
• Communicate with Operations Manager and Co-CEO’s about events Sstaff want to attend as well as those suggested to them by Administration
• Work with staff to make sure they has completed registrations with legislative offices in a timely manner and that they know whether/which members will participate
• Coordinate with staff to assure we have staff coverage for regular PREP programming as well as the particular legislative and community events
• Program Tracking
• Ensure staff are tracking all activities and interactions with members are updated on program tracker daily
• Update all aspects of the tracker that apply (meals, snacks, volunteer activities, member tracking, etc.)
• Work with staff to update Teams regularly
• Manage and oversee agency vehicles
• Ensure registrations and inspections are up to date
• Ensure vehicles have gas and are regularly serviced
• Ensure vehicles have gone to the car wash at least monthly and if needed detailed
• Keep vehicle log updated and management team informed of any significant expenses
• Special Housing Services
• Phone Correspondence with Special Housing members and community partners/landlords
• Maintain list of current participants by programs
• Mail Correspondence with Special Housing members and landlords
• Respond to landlord notifications regarding rent increases, tenant non-payments, etc.
• Tenant Recertifications (including rent calculations) and written notices to tenants and landlords
• Rent Schedules
• Work with Fiscal/Administrative Manager to update as needed with rent and other required information (rent increases or inspections)
• Housing Apartment Inspections
• Track and manage as needed through county and Your Way Home
• Tracking
• Track services on HH tracker
• Track VESTA tenant contacts/information on HMIS (Clarity)
• Lease signings/Tenant Onboarding
• Perform apartment approval process
• Prepare leasing/tenant agreements
• Attend in-person lease signings as needed
• Manage and track furniture orders as needed
• Funding renewals
• Provide information for budgets or county renewals as needed
• Attend county and other meetings and trainings as requested by supervisor
• Other
• Participate in agency and fundraising events as requested by the Co-CEO’s
• Provide support and assistance with facility management as requested by the Co-CEO’s
• Other duties as assigned

Education, Training, Experience and Skill Requirements

• Minimum bachelor’s degree (Master’s degree preferred) in mental health, organizational leadership and/or related field including five (5) years of mental health work experience
• Able to demonstrate understanding of and teach the principles of behavioral health, recovery and recovery-oriented services
• Able to demonstrate strong administrative and supervisory skills
• Possesses and maintain valid driver’s license/safe driving record

Agency Requirements

• Follow policies and procedures of the agency, including administrative, quality assurance and personnel
• Perform related work as assigned, which may include lifting up to 15 pounds
• Participation in regular Management Team Meetings and Board meetings or committees
• Maintain timely documentation of all work assignments and unusual incidents for risk management

Job Type: Part-time

Pay: $35,100.00 per year

Expected hours: 22.5 per week

Benefits:

• Life insurance
• Retirement plan

Work Location: In person

Salary : $35,100