Secretary - He Dog

POSITION:                Secretary

DEPARTMENT:           He Dog

REPORTS TO:             Building Administrator

DATE:                         May, 2019

FLSA STATUS:           Non-exempt

TERMS OF EMPLOYMENT:  In accordance with school calendar and board policy.

EVALUATION:          In accordance with ESP Agreement.

SUPERVISORY RESPONSIBILITIES:        None

SUMMARY:                To assure the smooth and efficient operation of the school office so that the office’s maximum positive impact on the education of children can be realized.

QUALIFICATION/BASIC JOB REQUIREMENTS:

1. A high school diploma or GED.
2. Computer skills and knowledge of MACs preferred.
3. One year of office experience preferred.
4. Ability to keep school/student information confidential.
5. Demonstrates job responsibility, regular attendance and punctuality.
6. Neat personal appearance, courtesy, good judgment and good physical and mental health.

ESSENTIAL DUTIES AND RESPONSIBILITES: 

1. Receives and routes all incoming calls in a courteous, helpful manner covering miscellaneous requests.
2. Helps and directs visitors, personnel, and students as appropriate referring them to appropriate resource.
3. Performs office routines utilizing established practices in an efficient and organized manner.
4. Maintains students records as required: pulling records, transferring records, receiving incoming records and setting up records for new students.  Also maintains student records on Infinite Campus.
5. Verify information regarding personnel and students, taking into consideration the district’s policy on confidentiality.
6. Compile and complete reports for time cards, time sheets, school reports, 9-week reports, leave requests, vouchers, requisition sheets, and supply requisitions.
7. Types memos, correspondence, etc as requested by building administrator.
8. Maintains the daily staff attendance log, time clocks, and the records for substitute teachers.
9. Opens, sorts, and distributes mail. Also stamps correspondence for mailing and routes mail through interdepartmental mail system.
10. Utilizes MAC computer for student recordkeeping, word processing, and other software as requested.
11. Other duties may be assigned.

OTHER FUNCTIONS:

1. Assists teachers in preparing instructional materials as requested.
2. Filing information and records as needed.
3. Operate/maintain standard office equipment.
4. Participates in inservice training/workshops/programs as requested.

WORKING ENVIRONMENT:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is quiet to loud depending upon the activity in the particular part of the day and location.

PHYSICAL DEMANDS:  The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, walk, and stand.  The employee is also required to talk and hear.  The employee is occasionally required to stoop, kneel, crouch or crawl.  The employee may have to lift/push up to 50 pounds.  Specific vision abilities include close vision, distance vision, and depth perception.

The information contained in this job description is for compliance with the American with Disabilities act (A.D.A.) and is not an exhaustive list of the duties performed for this position.