What are the responsibilities and job description for the Office Manager position at Heavy Haulers Parts & Service?
Overview
We are seeking a dynamic and highly organized Office Manager to lead the daily operations of our office environment. This pivotal role ensures seamless administrative workflows, fosters a productive work atmosphere, and maintains efficient communication across teams. The ideal candidate will bring enthusiasm, exceptional organizational skills, and a proactive approach to managing office functions, vendor relationships, and team coordination. Join us to help create an energized workplace where efficiency and teamwork thrive!
Duties
- Oversee daily office operations, ensuring smooth administrative workflows and effective communication channels
- Manage scheduling for meetings, appointments,
- Supervise administrative staff and coordinate training & development initiatives to enhance team performance
- Handle vendor management by negotiating contracts, maintaining relationships, and ensuring timely delivery of services and supplies
- Maintain accurate bookkeeping records, including invoicing, expense tracking, and petty cash management using QuickBooks or similar software
- Oversee human resources functions such as onboarding new employees, managing payroll processes, and ensuring compliance with company policies
- Implement filing systems for confidential documents while maintaining organized records for easy retrieval
- Manage office supplies inventory and oversee maintenance of office equipment to ensure operational efficiency
Requirements
- Proven experience in office management or administrative roles within a professional environment
- Supervising experience with demonstrated leadership skills in team management and training
- Proficiency in QuickBooks for bookkeeping, payroll processing, and budgeting tasks
- Strong organizational skills with the ability to manage schedules effectively across multiple priorities
- Excellent communication skills—both verbal and written—
- Experience with vendor management, contract negotiations, and service coordination
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- Familiarity with multi-line phone systems, calendar management software, and front desk operations
- Ability to handle clerical tasks such as filing, data entry, and record keeping accurately and efficiently
- Demonstrated ability to manage budgets effectively while maintaining attention to detail in bookkeeping tasks
Job Type: Full-time
Benefits:
- Dental insurance
- Health insurance
- Paid time off
Work Location: In person