What are the responsibilities and job description for the Administrative Assistant/Inside Sales Representative position at Heavy Equipment Xchange LLC?
Admin / Inside Sales Representative
Company: Heavy Equipment Xchange LLC
Job Type: Full-Time
Industry: Heavy Equipment Sales & Dealership
Compensation: Pay based on experience, with bonus potential
About Heavy Equipment Xchange LLC
Heavy Equipment Xchange LLC is a growing heavy equipment dealership specializing in the buying, selling, and trading of quality construction and heavy equipment. We are looking for a motivated, organized, and customer-focused Admin / Inside Sales Representative to join our team.
This position is ideal for someone who enjoys working with customers, handling administrative responsibilities, following up on sales leads, and being part of a fast-paced equipment dealership environment.
Position Overview
The Admin / Inside Sales Representative will support the day-to-day operations of the dealership while assisting customers and the outside sales team. This person will be responsible for answering inquiries, following up with leads, preparing paperwork, coordinating equipment information, and helping move sales opportunities from initial contact through completion.
Key Responsibilities
- Answer incoming phone calls, emails, website inquiries, and customer questions
- Respond to and follow up with sales leads in a timely manner
- Assist customers with equipment availability, specifications, pricing, and general questions
- Support outside sales representatives with quotes, paperwork, and customer follow-up
- Maintain accurate customer and equipment records
- Enter and update information in CRM, inventory, and other company systems
- Prepare invoices, purchase documents, sales paperwork, and other administrative documents
- Coordinate equipment listings, photos, specifications, and online advertisements
- Communicate with customers, vendors, transport companies, and other business partners
- Schedule equipment pickups, deliveries, inspections, and appointments as needed
- Track sales opportunities and follow up with prospective buyers
- Assist with title, registration, and other equipment-related documentation
- Provide general office and administrative support
- Help ensure the dealership presents a professional and responsive experience to every customer
Qualifications
- Previous experience in inside sales, customer service, office administration, or a related position preferred
- Excellent communication and interpersonal skills
- Strong organizational and time-management abilities
- Comfortable speaking with customers by phone and communicating professionally by email
- Basic computer skills and proficiency with Microsoft Office or similar software
- Ability to learn equipment specifications and terminology
- Strong attention to detail and accuracy
- Self-motivated and able to work independently
- Ability to multitask in a fast-paced environment
- Professional, dependable, and team-oriented attitude
- Heavy equipment, automotive, construction, or dealership experience is a plus
What We're Looking For
The ideal candidate is someone who is organized, personable, dependable, and motivated to help grow the business. You should be comfortable picking up the phone, talking with customers, following up on leads, and making sure administrative details are handled correctly.
A strong sales mindset is important, but this role is also heavily focused on customer service and keeping the dealership's daily operations organized.
Compensation
Pay is based on experience, with bonus potential.
We offer a competitive compensation opportunity for the right candidate, with the ability to earn additional bonuses based on performance and sales results.
Why Join Heavy Equipment Xchange LLC?
- Opportunity to grow with a growing heavy equipment dealership
- Competitive pay based on experience
- Bonus potential based on performance
- Fast-paced and varied work environment
- Opportunity to develop sales and equipment-industry knowledge
- Work directly with customers and a dedicated dealership team
- Potential for advancement as the company grows
How to Apply
· Interested in joining the Heavy Equipment Xchange LLC team?
· Please apply with your resume and include a brief summary of your relevant experience. We are looking for someone who is ready to work hard, learn the equipment business, build relationships with customers, and grow with our company.
· Apply today to join Heavy Equipment Xchange LLC as our Admin / Inside Sales Representative!
Pay: $50,000.00 - $60,000.00 per year
Work Location: In person
Salary : $50,000 - $60,000