What are the responsibilities and job description for the Personal Assistant position at Heavenly Plastic Surgery?
Job Overview
We are seeking a highly organized and proactive Personal Assistant to provide comprehensive support to our team. The ideal candidate will possess strong administrative skills and a keen ability to manage multiple tasks efficiently. This role is essential in ensuring smooth operations and effective communication within the organization.
Duties
- Manage day-to-day administrative tasks, including data entry and office management.
- Provide executive administrative support, including calendar management and scheduling appointments.
- Serve as the first point of contact for clients and vendors, ensuring excellent management and coordination of third party services.
- Assist with front desk operations, greeting guests, and handling inquiries professionally.
- Prepare and manage documents using tools such as PandaDoc/Docusign for electronic signatures.
- Organize meetings, prepare agendas, and take minutes as required.
- Maintain filing systems and ensure all records are up-to-date and accessible.
- Support project management initiatives by coordinating tasks and deadlines.
Skills
- Proficiency in administrative functions with a strong focus on organization and detail.
- Experience in data entry with a high level of accuracy.
- Strong office management skills, including familiarity with office software and equipment, especially GMail, Google Calendar, Google Drive, etc.
- Excellent customer service skills with the ability to communicate effectively both verbally and in writing.
- Experience providing personal assistant services or executive support is preferred.
- Familiarity with calendar management tools to effectively schedule appointments.
- Knowledge of DocuSign or similar document management systems is a plus.
- Ability to work independently while also being a collaborative team player.
This position offers an exciting opportunity for individuals looking to enhance their career in a dynamic environment while providing essential support to our team.
Job Type: Full-time
Pay: From $20.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Employee discount
- Health insurance
- Paid time off
- Retirement plan
Work Location: In person
Salary : $20