Accounts Payable Coordinator

Summary:

Works with Accounting Manager to support the credit and accounting departments through various duties, specifically in the area of accounts payable.

Essential Duties and Responsibilities:

• Checks all vouchers for accuracy before payment.
• Codes and enters invoices for payment.
• Answers vendor inquiries and reconciles differences.
• Analyzes vendor accounts and makes recommendations to supervisor when appropriate.
• Prepares accounts payable reports and maintains accounts payable files.
• Reconciles vendor statement with accounting records for accuracy.
• Support other members of the Accounting Department as needed.
• Other duties as assigned by management.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include Close vision, Depth perception and Ability to adjust focus.

Lift Level: Light

Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently.  Required walking or standing to a significant degree; or requires sitting most of the time but entails pushing and/or pulling of arm or leg controls.

Competency:

To perform the job successfully, an individual should demonstrate the following competencies:

• Problem Solving – Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions.
• Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Meets commitments. Maintains confidentiality; Remains open to others' ideas and tries new things.
• Written Communication - Writes clearly and informatively. Must demonstrate excellent verbal and written skills. Excellent organizational skills and ability to manage multiple responsibilities.
• Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent.
• Quality – Demonstrates accuracy and thoroughness. Monitors own work to ensure quality.
• Quantity - Completes work in timely manner.
• Safety and Security – Observes safety and security procedures.                   

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience:

Associate degree (A. A.) or equivalent from two-year college or technical school; or two to three years related experience and/or training; or equivalent combination of education and experience.

Language Ability:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively before groups of customers, vendors or employees of organization.

Math Ability:

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.  Ability to work with dates, rates and taxes. Ability to apply concepts of basic algebra and geometry.

Reasoning Ability:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills:

To perform this job successfully, an individual should have knowledge of inventory, accounting, spreadsheet, and word processing software; AS400 accounting and inventory software.

Certificates and Licenses:

No certifications needed

Supervisory Responsibilities:

This job has no supervisory responsibilities.