Accounts Payable Specialist

Heart and Vascular Partners (HVP) is a fast-paced, growing Medical Service Organization that services Heart and Vascular Partners in multiple states.  HVP is seeking an Accounts Payable Specialist to be responsible for processing invoices through the accounts payable process,  performing reconciliations or other special projects.  This role also includes vendor management, ensuring timely payments, and maintaining strong relationships with vendors and operations.

Essential Functions of the Role:

• Actively participate in the accounts payable process from start to finish, including invoice processing, payment processing, and account reconciliation


• Process and verify invoices for accuracy.


• Ensure timely and accurate payments to vendors and suppliers


• Respond to vendor inquiries in a professional manner


• Ensure timely payments to vendors and suppliers, reconciling vendor statements, and resolving discrepancies.


• Maintain vendor relationships and negotiate payment terms.


• Collaborate with other departments/practices to ensure accurate job costing and project accounting


• Communicate with leaders of the practice to discuss account status, charges, or discrepancies and help to resolve.


• Stay up-to-date with accounting systems and software to ensure efficient and effective processes


• Reconcile credit card transactions and ensure compliance with company policy


• Reconcile bank statements and financial records.


• Identify process improvement opportunities and implement them


• Assist in the generation of financial reports and support audits.


• Ensure compliance with company policies and financial regulations.

Qualifications:

• 2 years of relevant work experience


• Bachelor's degree in accounting, finance, or a related field (preferred)


• Strong verbal and written communication skills


• Strong interpersonal and customer relationship skills.


• Exceptional attention to detail and accuracy; ability to multitask 


• Ability to work effectively in a collaborative work environment


• MS Dynamics/PN3 experience highly preferred


• Advanced Excel skills and analytical skills

Work Environment

This position can serve as a hybrid position, reporting to the office 2 days per week and working remotely 3 days per week.  The corporate office is located in the Northwest Suburbs of Chicago. 

Physical Requirements

This position requires a full range of body motion. While performing the duties of this job, the employee is regularly required to sit, walk, and stand; talk or hear, both in person and by telephone; use hands repetitively to handle or operate standard office equipment; reach with hands and arms; and lift up to 25 pounds. 

Work Environment

Work is performed in a typical business office environment. 

Equal Employment Opportunity Statement

Heart & Vascular Partners provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.  This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. 

Salary and Benefits

Full-time, exempt position. Competitive compensation and benefits package to include 401K; full suite of medical, dental and ancillary benefits; paid time off and much more. 

The statements contained herein are intended to describe the general nature and level of work performed by the Accounting Specialist, but are not a complete list of the responsibilities, duties, or skills required.   Other duties may be assigned as business needs dictate.  Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions.