Operations Coordinator

Heart to Heart ABA — East Orange, NJ (On-site)

Pay: $50,000-$60,000

About the Role

We're looking for an Operations Coordinator to join our East Orange team. This person will handle daily logistics, coordinate front-desk and intake flow, and support scheduling and staffing needs to keep our office and clinic running efficiently.

Key Responsibilities

•        Manage daily operations: opening/closing procedures, facility upkeep, supply inventory, and vendor coordination

•        Serve as the primary point of contact for facility needs

•        Prepare and organize intake paperwork ahead of client arrivals

•        Coordinate front-desk and arrival/pickup flow to keep appointments running smoothly

•        Support staffing coordination and scheduling to maintain consistent client coverage

•        Maintain an organized and welcoming workspace

•        Identify opportunities to improve workflows and implement process improvements

•        Maintain compliance-related postings, safety checks, and regulatory readiness

•        Serve as a key communication point for staff on day-to-day operational needs

•        Manage follow-through on administrative tasks with vendors, purchasing, and finance

•        Take initiative on tasks that support overall office efficiency

Ideal Candidate

•        Prior experience in office management, administrative, operations, or healthcare/clinical support preferred

•        Quick learner who can pick up industry-specific processes and terminology

•        Highly organized, proactive, and self-directed

•        Even-keeled and dependable in a fast-paced environment

•        Strong interpersonal skills — able to work well with a team, clients, and the public

•        Solution-oriented, with a genuine interest in building and improving processes

•        Comfortable proposing and implementing new systems

•        Brings energy and initiative to the role — someone who jumps in and gets things moving

•        Anticipates potential issues and addresses them before they become problems

Salary : $50,000 - $60,000