Office Coordinator/Med Services

Performs administrative support and technical program work for the Medication Services/Medication Coordination units. Work involves disseminating information, maintaining systems, coordinating between various agency units, and performing internal administrative support work. Works under close supervision but must be able to make independent judgement regarding scheduling.

EXAMPLES OF WORK PERFORMED

• Prepares and disseminates information concerning agency programs and services.
• Maintains records and files.
• Maintains cancellation list for Medication Services unit and coordinates earlier appointments as needed.
• Assists in planning meetings, conferences, and seminars.
• Assists in compiling data for charts, graphs, databases, summaries, or reports.
• Assists with general office duties such as ordering supplies, performing basic bookkeeping work, and completing purchase orders and vouchers.
• Provides assistance answering phone calls, routing incoming calls, taking messages, greeting visitors, and directing visitors to the appropriate staff.
• Will be responsible for flow of the medical clinic and all scheduling of client psychiatric appointments and EKG appointments.
• Will complete lab orders and complete vouchers for lab services.
• Will provide back-up to the medication coordination unit.
• Coordinates training for the Medication Services staff including blocking training time and office space.
• Performs related work as assigned.

Experience and Education
Experience in clerical or administrative support work. One year’s work in medical field is preferred. Graduation from a standard senior high school or equivalent is required. Experience and education may be substituted for one another.

Knowledge, Skills, and Abilities

• Knowledge of office practices and administrative procedures.
• Skill in the use of standard office equipment and software.
• Ability to communicate effectively orally and in writing.
• Must be able to lift up to 30lbs.
• Must have excellent verbal/written communication skills.
• Must have excellent organizational/filing skills.
• Must have and maintain a level of general health that permits the performance of the job duties and ability to maintain regular attendance as set forth in Center policies and procedures.

Hours: 8AM-5PM M-F

Salary: $35,360 annually/$17.0000 hourly

Position: 344

Benefits:

Heart of Texas Behavioral Health Network strives to offer competitive compensation and a comprehensive benefits package that includes:

Employer paid Health Insurance
Employer paid Dental Insurance
Employer paid Life Insurance
Employer Paid Short Term Disability
Employer Paid Employee Assistance Program
Payroll Direct Deposit
12 paid Holidays per year


Excellent 401-K Retirement Plan (Center will contribute 12% of employee earnings)**
**Certain Requirements Apply**

Generous Paid Time Off (PTO) - begins after 3 months of full time employment