Grants Manager

TITLE: Grants Manager

DEPARTMENT: Development

REPORTS TO: Senior Director of Development

COMPENSATION: $69,000 - $72,000 annually

FLSA: Exempt

HOURS: Full Time - 40 hours/week; possible weekends

START DATE: ASAP

Heart of Los Angeles (Heart of LA) helps young people overcome barriers through exceptional, integrated programs and personalized guidance in a trusted, nurturing environment.

Core Values: Respect, Responsibility, Positive Communication, Support, and Inclusion.

POSITION SUMMARY

The Grants Manager plays a key role in advancing Heart of LA’s mission by securing institutional funding and cultivating meaningful relationships with funders. Serving as an expert on Heart of LA’s programs, the Grants Manager communicates with authenticity and passion for the organization’s values, goals, and impact. This position is responsible for leading the development, writing, and submission of compelling letters of inquiry, proposals, reports, and donor communications that accurately reflect program outcomes and meet funder requirements.

The Grants Manager manages relationships with assigned funders, supports renewal processes, and helps identify and pursue new institutional and government funding opportunities through targeted research and calendar integration. They collaborate closely with the finance team to develop accurate proposal budgets, ensure compliance, and prepare materials for funder site visits, workshops, and events.

This position is ideal for a detail-oriented, strategic communicator who is motivated to secure resources that expand Heart of LA’s ability to transform lives through academic, art, music, and athletic programs.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Serve as an “expert” on Heart of LA’s programs who can write, speak and communicate with authenticity and passion for HOLA’s mission, values, programs, and goals.
• Lead in the development, writing, and submission of compelling LOIs and proposals.
• Write grant proposals and reports, accurately and effectively meeting funder requirements, deadlines, and specifications.
• Manage relationships with assigned funders and initiate ideas for relationship development and growth gifts.
• Assist the Senior Manager of Institutional Giving with tracking current grant cycles and renewal processes to ensure continued funding.
• Conduct targeted research and identify new institutional and government funders and help grow the existing portfolio of funders; integrate the corresponding timeline/deadlines into the grants department’s calendar and workload.
• Liaise with funders and prepare the development/executive/program team for and participate in site visits, etc. as requested.
• Attend RFP sessions, workshops, etc.
• Develop proposal and project budgets as required by funders with the support of the finance team, and collaborate with Heart of LA’s finance department to ensure grant compliance.
• Write donor correspondence, including solicitation letters and reports.
• Support with administrative tasks (drafting acknowledgment letters, preparing mailings, updating online profiles, etc.).
• Attend development department meetings and other Heart of LA meetings and events in person as needed.
• Collaborate on special events to generate funds as a part of the Development Team.
• Assist department leadership in other tasks as needed.
• May perform other departmental duties as assigned

MINIMUM QUALIFICATIONS (EDUCATION, EXPERIENCE, SKILLS)

• Bachelor’s degree from an accredited four-year college or equivalent experience required.
• 1-3 years of experience in grant writing/management in the education sector preferred.
• Persuasive or argumentative writing experience required, prior grant writing/development experience strongly preferred.
• Strong administrative skills and practices.
• Excellent verbal and written communication skills required.
• Analytical, quantitative and organizational skills.
• Ability to work independently with a high degree of reliability, accuracy, good judgment and productivity.
• Skilled in managing internal and external relationships to support proposal development, compliance and implementation.
• Proficient computer skills required.
• Ability and willingness to work occasional overtime to meet deadlines as needed.
• Commitment to the organizational mission and sensitivity to the needs of underserved youth.
• Must pass a DOJ background check.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle, or feel objects, tools or controls. The employee is occasionally required to stand; walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus. The noise level in the work environment is usually moderate. The building environment does not provide air conditioning and heat in all areas. Outdoor work is expected in some cases.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills aptitudes and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills or abilities.

PERMISSION TO PHOTOGRAPH

I give my consent for photographs, video or any other medium to be taken of me at Heart of LA's discretion. Heart of LA has the right to reproduce, distribute, sell, transmit, publish, exhibit or otherwise use any and all photographs, video or other materials in which I may appear, or any portion thereof, on any platforms it uses now or will use in the future.

UNDERSTANDING OF AT WILL EMPLOYMENT STATUS

I understand and agree that my employment with Heart of Los Angeles is at-will, and can be terminated with or without cause or notice by either Heart of Los Angeles or myself. I also understand that no supervisor or any employee of Heart of Los Angeles has the authority to enter into any agreement for employment for any specified period of time or to make any agreement contrary to the at-will relationship described above. The at-will relationship will remain in effect throughout my employment with Heart of Los Angeles.