Clinical Operations Administrator

CORE JOB SUMMARY

The Clinical Operations Administrator provides high-level administrative and operational support to the Clinical Team and Executive Leadership. This role independently manages key functions including clinical education coordination, procurement, and travel logistics. Serving as a central point of contact, the Administrator ensures efficient communication, organization, and execution of clinical operations and initiatives across the organization.

CORE JOB FUNCTIONS

Administrative & Operational Support

• Provide administrative assistance to the Clinical Team and executives as assigned, including calendar management, meeting coordination, and documentation support.
• Prepare reports, correspondence, and presentations as requested.
• Manage and oversee the clinical department’s purchasing and expense strategy, including vendor selection, contract evaluation, and budget alignment.
• Make independent recommendations to executive leadership regarding improvements to clinical support systems, resource allocation, and operational efficiency.
• Maintain and organize clinical records, forms, and documentation to ensure compliance and accessibility.

Clinical Education Support

• Design the organization’s clinical education programs, including needs assessment, curriculum development, vendor selection, and program evaluation
• Assist with scheduling, logistics, and communication for training sessions, webinars, and workshops.
• Track attendance, maintain training documentation, and assist with evaluation and reporting of educational programs.
• Develop and propose standard operating procedures (SOPs) for clinical administrative workflows and education programs, ensuring compliance with internal policy and healthcare regulations. Procurement, Travel & Logistics
• Serve as the designated point of contact for all clinical-related purchases, ensuring timely ordering, receipt, and inventory tracking of supplies and equipment.
• Coordinate travel arrangements and accommodations for clinical staff and contractors for site visits, training sessions, and events.
• Ensure adherence to budget and organizational policies for travel and procurement.

Communication & Coordination

• Serve as the liaison and decision-maker for cross-departmental clinical operations initiatives, ensuring strategic alignment and performance tracking.
• Support cross-functional coordination on clinical initiatives, events, and administrative matters.
• Maintain confidentiality of sensitive information in accordance with company policy and HIPAA requirements. This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Education: Associate’s degree in Healthcare Administration, Business Administration, or a related field required; Bachelor’s degree preferred.

Certification and Licensing: Registered Nurse in the State of Florida American Heart Association BLS Instructor within 6 months of hire Valid Florida Driver’s License & Proof of insurance

Experience: 2 years of administrative or coordinator-level experience, preferably in a healthcare or clinical environment. Experience supporting multiple stakeholders and managing logistics for training or educational initiatives preferred.

Knowledge, Skills and Attitudes:

• Strong organizational and time management skills with ability to prioritize and manage multiple tasks.
• Excellent communication and interpersonal skills.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (Teams, Zoom, SharePoint).
• Attention to detail and ability to handle confidential information with discretion.
• Ability to work independently while demonstrating initiative and sound judgment.