What are the responsibilities and job description for the Front Desk Receptionist position at Healthy Horizons Healthcare?
Job Overview
We are seeking an energetic and detail-oriented Front Desk Receptionist to be the welcoming face of our organization. In this vital role, you will serve as the first point of contact for visitors, clients, and team members, ensuring smooth daily operations at the front desk. Your positive attitude, exceptional organizational skills, and technical proficiency will help create a professional and efficient environment. This paid position offers an exciting opportunity to develop your administrative expertise while supporting a dynamic team.
Responsibilities
- Greet visitors and clients warmly, providing excellent customer service and ensuring a positive first impression
- Manage multi-line phone systems to answer inquiries, direct calls, and handle messages efficiently
- Maintain accurate records through data entry, filing, and updating spreadsheets using productivity software such as Microsoft Office and Google Workspace
- Schedule appointments, manage calendars, and coordinate meetings with precision and professionalism
- Handle administrative tasks including word processing, proofreading documents, and managing correspondence
- Support office management activities by organizing supplies, maintaining cleanliness, and ensuring office equipment functions properly
- Assist with bookkeeping tasks using QuickBooks or similar software to track expenses and invoices
- Provide support for clerical duties such as filing, document scanning, and managing client communication
Experience
- Proven office experience or administrative support background in a fast-paced environment
- Strong computer skills with proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Docs, Sheets), and data entry tools
- Familiarity with multi-line phone systems and phone etiquette to handle inquiries professionally
- Bilingual abilities are highly valued to communicate effectively with diverse clients and team members
- Experience in customer service roles or front desk positions within medical or dental settings is a plus
- Excellent organizational skills with the ability to prioritize tasks efficiently and manage time effectively
- Demonstrated attention to detail in proofreading documents and managing schedules
Join us to be part of a vibrant team dedicated to delivering exceptional service while advancing your administrative career. This role offers a rewarding environment where your organizational talents and technical skills will shine!
Benefits:
- Flexible schedule
- Health insurance
- Paid time off
- Professional development assistance
Work Location: In person