Onboarding Specialist & HR Compliance

Job Overview
HealthSPORT is seeking a highly detail-oriented professional to be the welcoming face and reliable foundation for our newest team members. You will be the crucial link between recruitment and full integration, ensuring a seamless, compliant, and positive start for every new hire.

If you thrive in a fast-paced environment, excel at managing sensitive data, and have a first-impressions mindset, we want to meet with you!

Apply here: https://healthsport.com/employment

Qualifications

• Exceptional Attention to Detail: A proven ability for accuracy, specifically in data entry and the meticulous management of sensitive physical and digital files.
• Confidentiality & Professionalism: The ability to maintain strict confidentiality of sensitive information and uphold strong professionalism as the first point of contact for new hires.
• Tech Proficiency: Excellent computer skills across Microsoft Office Suite, Google Workspace, and other online administrative tools, with the ability to quickly master new software.
• Interpersonal Excellence: Excellent communication skills with a welcoming, professional, and helpful "first-impressions" mindset.
• Organization & Adaptability: Highly organized with the ability to independently prioritize tasks in a multi-location, fast-paced fitness environment. Comfortable with a flexible schedule that may include occasional evenings or weekends.

Compensation: Starts at $20/hour (DOE)

Position Status: Part-Time that has the potential to grow into full-time (20 to 30 hours/week), Non-Exempt. Schedule may include weekends, evenings, and Holidays.

Reports to: HR Administrator

Essential Job Functions

• Facilitate the pre-hiring process, including preparing offer letters, new hire packages, and coordinating all employee setups across internal platforms (Paycom, Club Automation, Google Workspace).
• Serve as the primary point of contact for all new hires, guiding them through the entire onboarding process.
• Ensure new hires successfully complete all required training and can navigate our systems and internal communication tools.
• Maintain a "right the first time" approach to data entry and strictly safeguard the confidentiality of sensitive physical and digital personnel files.
• Track, verify, and maintain records of all mandatory staff training completions (e.g., Harassment Prevention, WVPP, CA Know Your Rights).
• Process incoming applications, distributing to hiring managers, conduct reference checks, and prepare/post rejection letters.
• Monitor job post inboxes to provide professional and timely updates to all applicants.
• Process employee "add-ons" and employee referral requests.
• Maintain and update company-wide Phone Extension and Contact lists.
• Assist staff with password resets for Paycom and Club Automation.
• Provide operational coverage and support the broader HealthSPORT mission by assisting with special projects or operational tasks as needed, occasionally supporting the Service Desk during peak times.

If you are ready to play a critical role in shaping the start of our employees' careers and ensuring our HR practices are accurate and compliant, apply today at https://healthsport.com/employment.

Pay: From $20.00 per hour

Work Location: In person