On-Site Practice Coordinator

Location: Dickinson, North Dakota
Job Type: Full-time, In Person
Salary: $50,000–$65,000 per year, based on experience

About Us

HealthSource Partners is committed to providing the highest quality clinical care and customer service to patients and their families within the communities we serve. We work collaboratively with physicians, advanced practice providers, hospital leadership, and clinical staff to support efficient, patient-centered medical practices.

Position Summary

We are seeking an experienced and highly organized On-Site Practice Coordinator to support our hospital-based medical practices in Dickinson, North Dakota.

The Practice Coordinator will serve as the primary on-site operational liaison between medical directors, physicians, advanced practice providers, hospital leadership, and HealthSource Partners’ corporate team. This position assists medical leadership with daily practice operations, provider scheduling, administrative coordination, workflow improvement, and effective communication among all stakeholders.

The ideal candidate has experience in a hospital or medical practice setting, demonstrates strong organizational and interpersonal skills, and can manage multiple priorities in a fast-paced healthcare environment.

Key Responsibilities

• Support medical directors with the day-to-day administrative and operational needs of the practices.
• Serve as the primary on-site point of contact for physicians, advanced practice providers, hospital personnel, and corporate leadership.
• Attend and actively participate in all pertinent hospital meetings, including quality and performance-improvement meetings, daily OR huddles, medical staff meetings, departmental meetings, and other operational meetings relevant to the practices.
• Document and communicate important updates, decisions, and action items from hospital meetings to medical leadership, providers, and the HealthSource Partners corporate team.
• Coordinate provider schedules and help identify and communicate current or anticipated coverage needs.
• Assist with provider onboarding, orientation, credentialing coordination, and access to hospital systems.
• Maintain accurate provider records, schedules, contact information, and other practice documentation.
• Track and verify provider time records, shifts, and supporting documentation for billing and payroll purposes.
• Facilitate effective communication between medical leadership, providers, hospital departments, and the corporate office.
• Help ensure efficient patient flow and address operational issues that may affect practice performance.
• Coordinate meetings, prepare agendas, document action items, and follow up on outstanding tasks.
• Assist with the development and implementation of practice policies, procedures, and workflow improvements.
• Support compliance with HIPAA requirements, hospital policies, contractual obligations, and applicable healthcare regulations.
• Monitor practice performance and assist with operational and financial reporting.
• Help coordinate equipment, supplies, technology access, and vendor services.
• Respond professionally and promptly to provider, staff, or patient concerns and escalate issues when appropriate.
• Assist with recruiting, interviewing, onboarding, training, and performance-management activities as needed.
• Maintain a consistent on-site presence and develop strong working relationships throughout the hospital.

Qualifications

• Associate degree required; bachelor’s degree in healthcare administration, business administration, or a related field is preferred.
• Minimum of two years of healthcare experience required.
• Previous experience in a hospital, medical office, physician practice, or similar healthcare environment required.
• Experience supporting physicians and advanced practice providers is strongly preferred.
• Knowledge of healthcare operations, medical terminology, provider scheduling, and clinical workflows.
• Familiarity with HIPAA regulations and healthcare compliance requirements.
• Strong organizational skills and the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Strong judgment, professionalism, discretion, and problem-solving abilities.
• Proficiency with Microsoft Office and the ability to learn scheduling, electronic medical record, and practice-management systems.
• Experience with budgeting, financial reporting, utilization management, or physician practice management is a plus.
• Must reside in Dickinson, North Dakota, or be willing to relocate before beginning employment.

Benefits

• Competitive salary based on experience
• Health insurance
• Paid time off
• 401(k)
• 401(k) matching

Schedule

• Monday through Friday
• Eight-hour shifts
• Some schedule flexibility may occasionally be required to attend hospital meetings and support practice operations.

Work Location

This is a full-time, in-person position located in Dickinson, North Dakota.

How to Apply

Qualified candidates are encouraged to submit a resume and cover letter outlining their relevant healthcare and practice-management experience.

HealthSource Partners is an equal opportunity employer. We value professionalism, collaboration, and a shared commitment to delivering excellent patient care.