Administrative Coordinator

Job Overview 

Do you want to work for an organization that is making a difference in counties across California? Are you passionate about helping people make and sustain change in their lives? If so, HealthRIGHT360 is currently looking to a Administrative Coordinator at our Men's Residential program in San Francisco, CA. The ideal candidate has experience working in multiple electronic systems, familiar with Medi-Cal billing, and is action oriented. 

Key Responsibilities  

• Responsible for daily update of facility popsheet 
• Scheduling and reporting of Clinical Teams weekly 
• Run daily SF-DMC Unbillable Day Report 
• Collect and review daily group sign in sheets  
• Check group sign in sheets to make sure they are complete and accurate 
• Will ensure that groups and individual sessions are recorded in Welligent  
• Review weekly summaries 
• Run reports in the City/County system to check approval/disapproval of reauthorizations 
• Run Medi CAL eligibility report at least twice monthly  

And, other duties as assigned. 

Education and Knowledge, Skills and Abilities 

Required​  

• High School Diploma or equivalent 
• 2 years or more experience in an administrative role 
• Culturally competent and able to work with a diverse population 
• Strong proficiency with Microsoft Office applications, specifically Excel, Word, Outlook and internet applications 
• Ability to enter data into various electronic systems while maintaining the integrity and accuracy of the data 
• Professionalism, punctuality, flexibility and reliability are imperative 
• Excellent verbal, written, and interpersonal skills 
• Integrity to handle sensitive information in a confidential manner 
• Action oriented 
• Strong problem-solving skills 
• Excellent organization skills and ability to multitask and juggle multiple priorities 
• Outstanding ability to follow-through with tasks 
• Ability to work cooperatively and effectively as part of interdisciplinary team and independently assume responsibility 
• Strong initiative and enthusiasm and willingness to pitch in whenever needed 
• Able to communicate well at all levels of the organization including working with organization leadership and high-level representatives of partner organizations 
• Able to work within a frequently changing project scope while maintaining overall direction and structured priorities  

Desired  

• Bachelor’s Degree in related field 
• Experience working successfully with issues of substance abuse, mental health, criminal background, and other potential barriers to economic self sufficiency 
• Knowledge of co-occurring disorders and trauma informed treatment 
• Knowledge of Clinical documentation (treatment plans, progress notes etc.) 
• Experience working with criminal justice population 
• Bilingual  

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