What are the responsibilities and job description for the Real Estate Administrator position at Healthpeak Properties, Inc.?
Healthpeak Properties is a fully integrated real estate investment trust (REIT) and an S&P 500 company. We specialize in owning, operating, and developing high-quality real estate focused on healthcare discovery and delivery. Our impressive portfolio includes nearly 50 million square feet of medical outpatient buildings, lab and life science facilities and Senior Assisted Living centers throughout the country.
POSITION RESPONSIBILITIES
Healthpeak is seeking a Real Estate Administrator to assist in directing and coordinating activities of on-site outpatient medical property management. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and client/owner relations; assist the property management team in maintaining invoice records and contacting vendors/setting up accounts. Job responsibilities include but are not limited to:
POSITION RESPONSIBILITIES
Healthpeak is seeking a Real Estate Administrator to assist in directing and coordinating activities of on-site outpatient medical property management. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and client/owner relations; assist the property management team in maintaining invoice records and contacting vendors/setting up accounts. Job responsibilities include but are not limited to:
- Answer management phones and assist with tenant needs
- Respond to inquiries by providing routine information and or taking and delivering messages
- Receive, distribute, and review all purchase orders/invoices, track purchase orders/invoices in Yardi, alert management of any problems or unresolved purchase orders/invoices, and run monthly reports
- Coordinate special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives etc.
- Maintain inventory of office supplies and property staff directory
- Monitor outside vendors for compliance of contracts and certificates of insurance
- Assist with preparing and administering service agreements
- Establish and maintain record keeping and filing systems; classifies, sorts and files correspondence for tenant files and other documents
- Responsible for accounts payable, accounts receivable and reporting
- Organize and code invoices
- Assist Chief Engineer with update of electrical analysis worksheet as utility invoices are received
- Compiling and reviewing Tenant Billings and other miscellaneous charges
- Provide management team with aged delinquency reports and send delinquency letters
POSITION REQUIREMENTS
- Must have a minimum high school diploma or GED, an associate’s or bachelor’s degree preferred
- 2 years previous commercial property management experience, Healthcare preferred
- Experience with Yardi software
- Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases
- Possess professional demeanor and excellent interpersonal and customer service skills
- Have access to reliable transportation and maintain a valid driver's license
- Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook
- Excellent communication skills, both verbal and written
- Ability to work independently
- On-site attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week