Executive Assistant/Office Manager

Healthcare South is currently seeking a highly organized and professional Executive Assistant to support our CEO and also support our office operations at our Rockland, MA corporate office.

This is a part-time role, 20-25 hours per week and is primarily in office with the potential to be hybrid after training and ramp up.

This position is ideal for an experienced administrative professional who is comfortable supporting senior leadership, managing competing priorities, and maintaining a polished and professional executive office environment.

Position Overview
The Executive Assistant/ Office Manager provides high-level administrative support to the CEO while also managing core office operations. This role is primarily responsible for supporting our CEO but also provides administrative support to our team of Directors, while maintaining a productive, well-organized, and professional workplace.

Key Responsibilities

Executive Administrative Support:

• Manage the CEO’s calendar, scheduling meetings, appointments, and travel arrangements.
• Prepare, edit and format correspondence, reports, and other executive materials and documents for the CEO.
• Coordinate and manage high-priority projects, deadlines, and special events
• Serve as a liaison between the CEO and internal and external stakeholders.
• Maintain confidentiality and exercise sound judgment when handling sensitive information
• Assist with preparation for board meetings and executive level presentations, including creating presentations and distributing meeting materials.

Office Management:

• Oversee daily office operations, including managing office supplies, equipment, and facilities.
• Coordinate with vendors and service providers to ensure office needs are met.
• Implement and maintain office policies and procedures to enhance efficiency and organization.
• Provide administrative support to director-level leaders, including scheduling and meeting coordination
• Organize and maintain physical and electronic filing systems
• Ensure compliance with health and safety regulations within the office environment.

Additional Responsibilities:

• Assist with onboarding and training new employees on office procedures and tools.
• Monitor office-related budget and expenses, ensuring cost-effectiveness.
• Handle general office inquiries and ensure a professional and welcoming environment for visitors.
• Collaborate and provide assistance to HR and administrative staff on projects as needed

Qualifications

• Minimum of five years of executive level administrative support experience, specifically senior leadership
• Strong organizational, time management and prioritization skills
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Excellent written and verbal communication skills
• High level of discretion, confidentiality and professionalism is a must

Education

• Bachelor's Degree in Business Administration or related field preferred
• Associate's Degree in Business Administration or related field preferred
• High school diploma or equivalent required

Personal Attributes

• Proactive and resourceful, with a problem-solving mindset.
• Strong sense of initiative and a commitment to delivering high-quality work.
• Detail orientated with a strong sense of accountability
• Positive attitude and a collaborative team player.

Why Healthcare South

Healthcare South offers a competitive starting salary, a comprehensive benefits package, and the opportunity to work closely with executive leadership in a stable and professional healthcare environment. If you feel your skills and experience are good match for this role, we welcome your application today!

Pay: From $28.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Flexible spending account
• Life insurance
• Paid time off
• Vision insurance

Education:

• Bachelor's (Preferred)

Experience:

• Executive administrative support: 5 years (Preferred)

Work Location: Hybrid remote in Rockland, MA 02370

Salary : $28