Social Media Coordinator / Executive Admin

Executive Administrator / Social Media Coordinator

 

Hourly Rate: $24–$26/hr

Job Title: Executive Administrator / Social Media Coordinator

Company: Healthcare Compliance Associates (HCA)

Location: Eugene/Springfield, OR (Hybrid: Tues–Thurs in office)

Hours: 32–40 hours/week | Hourly ($24–$26/hr to start)

Who We Are

Healthcare Compliance Associates helps small healthcare practices stay OSHA, HIPAA, and Infection-Control compliant—without the stress.

We’re a growing, mission-driven company focused on:

• Expanding across Oregon and beyond
• Building online training (LMS) products
• Delivering simplified high-quality compliance solutions

Healthcare Compliance Associates partners with small healthcare practices to provide compliance training and ongoing support—both onsite and online.

Our mission is simple: With honesty and integrity at the center of all we do, we make compliance simple and stress-free by empowering healthcare teams with engaging, comprehensive solutions.

We operate with honesty, integrity, strong work ethic—and we actually enjoy what we do.

We’re in a growth stage and building a team of proactive, solution-oriented people who don’t wait to be told what to do.

Who This Role Is For

Someone who:

• Enjoys efficiency, learning new things, and finding ways to improve.
• Notices what needs to be done, and takes action
• Takes ownership instead of waiting for direction
• Enjoys organizing, improving, and building systems
• Likes both structure and problem-solving
• Is comfortable learning new tools independently

Required:

• 2 years of administrative or operations experience
• 1 year of social media (for a business) or marketing support experience
• Proficiency with Microsoft 365, especially Word, Excel, PowerPoint, Outlook, and Teams.

Nice to have:

• Associate or bachelor’s degree in business, marketing, communications, or a related field
• Experience with graphic design, Canva, video editing, or content creation.

Professional Competencies

The ideal candidate should demonstrate the following:

• Clear Communication: Communicates professionally with clients, team members, vendors, and partners through email, phone, and written documentation.
• Strong Organization: Keeps calendars, documents, tasks, deadlines, and records accurate and easy to manage.
• Priority Management: Balances multiple responsibilities, adjusts quickly when priorities change, and follows through on important tasks.
• Confidentiality: Handles sensitive company, client, employee, and financial information with discretion and sound judgment.
• Initiative and Follow-Through: Anticipates needs, tracks open items, follows through on tasks, and works independently with minimal direction.
• Problem-Solving: Identifies issues, recommends solutions, and knows when to take action or escalate.
• Adaptability: Stays flexible in a fast-paced environment and remains calm when priorities shift or deadlines are tight.
• Technology Proficiency: Skilled in Microsoft 365, especially Word, Excel, PowerPoint, Outlook, and Teams. Able to create professional documents, manage spreadsheets, and use email/calendar tools effectively. Comfortable learning and using shared files, CRM systems, LMS platforms, social media platforms, and other business tools.
• Client and Team Support: Represents HCA professionally and contributes to a positive, respectful, and service-focused experience.
• Values Alignment: Demonstrates honesty, integrity, kindness, strong work ethic, and a commitment to making compliance simple and stress-free.

Core ResponsibilitiesOperations & Admin

• Manage calendars, scheduling, and client coordination
• Maintain accurate CRM records (Zoho)
• Communicate clearly and professional with clients (calls, emails, follow-ups)
• Support internal organization and workflows

Systems & Process Improvement

• Create and document SOPs
• Identify inefficiencies and fix them
• Take ownership of recurring tasks and improve them
• Help build scalable systems as we grow

Marketing Execution

• Post and manage content (Facebook, LinkedIn, Google Business)
• Engage with comments and messages
• Support campaigns, webinars, and outreach
• Look for ways to increase visibility and engagement

Tools & Technology

You don’t need to know everything—but you do need to figure things out quickly.

Some of the platforms we use:

• Zoho One (CRM and other apps)
• Microsoft Office (Outlook, Word, PowerPoint, Excel)
• Canva
• ChatGPT / AI tools
• Social platforms (Facebook, LinkedIn, Google Business)

What Success Looks Like

• You take ownership of scheduling, communication, and CRM accuracy
• You’ve mastered internal processes and improved upon when needed
• You handle tasks proactively with minimal oversight
• Marketing posting and engagement is consistent
• You bring ideas that improve how we operate

Core Values

• Honesty – We do what’s right, always
• Integrity – We follow through and take ownership
• Work Ethic – We show up and get it done
• Fun – We enjoy the work and the people
• Love People – We genuinely care about those we serve and work with

Compensation

• Hourly rate $24-26 (based on experience)
• Insurance reimbursement based on number of hours worked
• Growth and advancement opportunities

How to Apply

Click here to apply. https://zfrmz.com/zumRLVhtieXpsaubL4M3