Assistant Controller (full-time)

FASS provides comprehensive outsourced accounting and financial consulting services with a team of nonprofit specialized accountants to nonprofits in the San Francisco Bay Area and beyond. By freeing our clients from the day-to-day worries of fiscal management, we make it possible for them to focus on advancing their missions.

GENERAL SUMMARY

Under the general supervision of the CFO and COO, this position supports large and complex nonprofit back-office accounting and consulting clients. 

The position applies advanced principles of accounting and financial analysis in order to maintain the general accounting systems; reconcile general ledger accounts, prepare journal entries, maintain balance sheet schedules, prepare financial statements, provide payroll and billing / grant billing functions, develop budgets, financial and variance analysis, and perform other duties as required. The Assistant Controller supervises and manages other FASS staff. Acts as resource person in the resolution of complex accounting problems; takes lead in dealing with auditors and outside agencies.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Follow FASS policies, procedures, and internal controls, including the protection and confidentiality of client data.
• Supervises professional and technical personnel in the performance of such duties as processing payroll, fixed assets, accounts payable, miscellaneous billing, general ledger functions and reconciliations, grant reporting, bank reconciliations and other financial functions.
• Review and approve the journal entries, reconciliations, and financial statements prepared by other FASS staff.
• Participate in preparing new client back office accounting proposals and on-boarding new accounting clients.
• Configure accounting software and set up new clients.
• Evaluates existing procedures and makes recommendations for reducing time and cost of operations.
• Perform complete month-end and year-end accounting close process for multiple nonprofit clients without supervision on a timely basis.
• Prepare client financial statements including Statements of Activities, Financial Position and Cash Flows, and dashboards along with complete financial reporting package as tailored for each client.
• Perform monthly reconciliations for bank and investment accounts and all other balance sheet general ledger accounts.
• Prepare monthly, quarterly, and annual journal entries, as required.
• Prepare complex grant related billings to State, County, City, Federal agencies with all supporting documentation to be filed with the billing invoice in accordance with Federal OMB A-133 requirements.
• Process accounts payable invoices by verifying that proper approvals have been obtained and that appropriate supporting documentation is attached.
• Process checks, stop payments and voids, when needed.
• Prepare full-cycle payroll for one or more non-profit organizations and maintain payroll system as necessary for changes in employee earnings and deductions.
• Provide excellent customer service to clients and respond to client inquiries timely.
• Process accounting information in accordance with internal control processes.
• Train program directors/ managers in budget development for their departments and assist them in understanding their financial statements.
• Assist in preparation of annual operating budgets and financial analysis for the Executive Director(s), and program staff including feasibility studies, grant related reports and other requests, as needed.
• Analyze actual to budget variances on a monthly basis and assist in resolving and / or explaining the variances as well as variance analysis on individual accounts.
• Make presentations to other organizations staff and Boards of Trustees as necessary.
• Keep the FASS leadership team informed on the status of the financial condition and other operations of the clients.
• Lead the process to support annual reviews, audits, and tax return preparation by providing relevant schedules and supporting documents from the accounting records.
• Train new staff and cross-train other FASS staff on clients to enable appropriate client coverage when on PTO.
• Communicate regularly with direct reports; ensure that direct reports are performing their job responsibilities efficiently and effectively; prepare annual staff evaluations for direct reports. Contribute to the other staff evaluations for co-workers who work on your clients.
• Assist in business development and marketing to potential clients.
• Serve as a consultant as necessary.
• Other duties as assigned.
  
  

EXPERIENCE AND TRAINING

• Bachelor degree in Accounting or closely related field or equivalent combination of training and experience.
• Minimum five years of progressively responsible related accounting experience with at least three years of supervisory and management experience.

PREFERRED EXPERIENCE & TRAINING

• Accounting degree
• CPA
• Ten years of progressively responsible related accounting experience with at least three years of supervisory and management experience.

MINIMUM KNOWLEDGE AND ABILITY

• In-depth knowledge of generally accepted accounting principles, especially those that apply to nonprofit organizations.
• Excellent supervisory, communication, presentation, analytical and report writing skills
• High level of customer service orientation and ability to communicate effectively with people at all levels both orally and in writing. 
• Advanced analytical skills required to assist in the development and maintenance of the accounting and finance related tasks.
• Advanced knowledge of general ledger accounting, budgeting and financial analysis techniques.
• Ability to effectively give financial presentations and training to Executive Directors, Program managers and/or supervisors, as well as outside auditors and other client related staff members. Ability to present to client Board of Trustees as required.
• Comprehensive knowledge of information systems including automated accounting, budgeting and financial systems and spreadsheet applications in order to facilitate the needs of the organization.
• Advanced proficiency in of Microsoft Excel and Word. Ability to set up, configure, and efficiently and effectively utilize accounting software.
• Excellent organization skills and ability to complete tasks by deadlines.
• Utmost attention to accuracy and detail.
• Enthusiasm to learn and work as a part of a team.
• Due to the confidential nature of our work, must be able to maintain confidential information and exhibit a high level of professional integrity, meet professional standards and exercise good judgment at all times.

WORKING CONDITIONS:

• Business casual office atmosphere with little exposure to excessive noise, dust, temperature and the like. 
• Some local travel may be required.
• Must have own personal automobile available for daily use, car insurance as required by the State of California, and a valid California driver’s license.
• Employment background screening required. 

REPORTING RELATIONSHIPS:

Reports to the Accounting Manager, COO, or CFO.

Financial Administrative Support Services provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, genetic information, marital status, gender identity or expression, childbirth, breastfeeding and related medical conditions),  exercising the right to family care and medical leave, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

The above is intended to describe the general content of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements.  While this job description is intended to be an accurate reflection of the current job, management may revise the job or require that other or different tasks be performed when circumstances change.